Auto repair

Auto Repair Invoice Template (Free)

By ShowTheReceipts · Updated

Short answer

An auto repair invoice needs labor by the hour or flat-rate task, parts itemized separately, and any diagnostic fee or shop supplies broken out — plus the vehicle info, service date, and payment terms. Copy the template below, or use invoicing software that builds it from the job and takes payment on-site.

What belongs on the invoice

  • Business name and contact info
  • Customer name and vehicle (year/make/model/mileage)
  • Service date
  • Line items — diagnostic fee, labor, parts, shop supplies
  • Subtotal, any tax, and total due
  • Payment terms — due on receipt
  • Payment method(s) accepted

The template

[Your Business Name]
[Address] · [Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer Name]
Vehicle: [Year/Make/Model, Mileage]

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Diagnostic fee                           $______
Labor — [hours or flat task]             $______
Parts / materials                        $______
Shop supplies                            $______
--------------------------------------------------
Subtotal                                 $______
Tax (if applicable)                      $______
Total Due                                $______

Payment due on receipt. Accepted: [cash / card / Venmo / etc.]
Thank you for your business!

Why the vehicle line matters

Tying the invoice to a specific car and mileage is your warranty record. If the same repair comes back, the dated invoice shows exactly what you did and when — protecting you and the customer.

Skipping the copy-paste

A blank template works, but it’s one more thing to fill in between jobs. Invoicing software with your labor tasks and parts saved builds this invoice in one tap, with a payment link so you’re paid before the customer leaves.

Frequently asked questions

Should I include the vehicle info on the invoice?

Yes — year, make, model, and mileage. It ties the work to the specific car for warranty and future reference, and it's expected on any legitimate repair invoice.

Flat-rate or hourly labor?

Flat-rate per job is standard and predictable; hourly suits diagnostics. The invoice should make clear which you billed so the labor line reads cleanly.

Do shop supplies get their own line?

If you charge them, yes — a small shop-supplies line for rags, fluids, and fasteners is normal, but burying it in labor looks like padding.

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