Bounce house rental

Bounce House Rental Invoice Template (Free)

By ShowTheReceipts · Updated

Short answer

A bounce house rental invoice needs the unit and rental window, delivery and setup as separate lines, generator and attendant fees if applicable, the deposit credited against the balance, and your weather and cancellation terms stated so a rained-out Saturday isn't an argument.

What belongs on the invoice

  • Business name and contact info
  • Customer name and billing address
  • Event or service date
  • Line items — unit rental, delivery, setup, generator, attendant, deposit
  • Subtotal, any tax, and total due
  • Payment terms — deposit paid, balance due date
  • Payment method(s) accepted

The template

[Your Business Name]
[Address] · [Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer Name]
Event / Service Date: __________
Location: [Address]

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Unit rental — [name, __ hrs]             $______
Delivery                                 $______
Setup / takedown                         $______
Generator                                $______
Attendant — [__ hrs]                     $______
--------------------------------------------------
Subtotal                                 $______
Deposit paid                            -$______
Tax (if applicable)                      $______
Balance Due                              $______

Balance due [on receipt / by __________].
Accepted: [cash / card / Venmo / etc.]
Thank you for your business!

Why the deposit line matters

Showing the deposit as a credit — not a smaller total — is what prevents the “I already paid you” conversation. The client sees the full price, what they paid, and what is left.

Skipping the copy-paste

A blank template works until you’re booked out and filling one in between jobs. Invoicing software with your rates saved builds this in one tap, attaches a payment link, and tracks the deposit and balance on the same record.

Frequently asked questions

Should delivery be included in the unit price?

Separate it. A local drop and a 40-minute drive cost you very different amounts, and a delivery line lets you price distance honestly instead of averaging it into every rental.

What weather terms belong on the invoice?

Whether the deposit transfers to a rain date or is forfeited, and who makes the call and by when. Deciding it before the weekend is what keeps a storm from turning into a refund dispute.

Do I charge for a generator?

Yes, if you supply one. It's equipment, fuel, and setup time. Listing it separately also prompts the customer to confirm they have power, which prevents a wasted trip.

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