Campground and RV Park Billing Software for a Small Park (2026)
A small park's money is monthly and seasonal site rent plus metered electric — recurring billing with a variable line. ShowTheReceipts ($15/mo) bills each site's monthly rate on a schedule against a card on file and adds the metered electric reading as a line item each cycle.
How we picked
Entry-plan prices as published in 2026, checked against each vendor's own pricing page or a recent third-party summary. Judged on the small park operator's real workflow — recurring site rent, metered utility lines, and seasonal deposits — not on large-park reservation engines or channel distribution.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Small parks: recurring site rent, metered electric lines, seasonal deposits, card on file |
| Checkfront | $49/mo+ | Nightly online booking with payments |
| Campground Master | One-time license | Desktop reservation grids for a front office |
| RoverPass | Commission / subscription | Parks wanting online reservation distribution |
| Newbook | Quote-based | Larger parks with front desk and housekeeping |
Nightly guests aren’t the problem
Overnighters pay at arrival. The administrative weight in a small park is the monthlies and seasonals: same sites, same dates, different electric every cycle.
Recurring rent plus a variable meter line covers 90% of the work.
1. ShowTheReceipts — $15/mo
Recurring site rent per site, metered electric as a line each cycle, seasonal deposits, and a card on file.
2. Checkfront — $49/mo+
Nightly online bookings with payment.
3. Campground Master — one-time license
A desktop reservation grid for a front office.
4. RoverPass — commission / subscription
Reservation distribution to campers looking online.
5. Newbook — quote-based
Full property management for a larger park.
What a long-term guest invoice should show
| Line | Basis |
|---|---|
| Site rent | Monthly or seasonal rate |
| Electric | Previous and current meter reading |
| Trash / utilities | Flat, if you charge it |
| Late fee | Stated policy |
Frequently asked questions
How should monthly and seasonal sites be billed?
Recurring invoices against a card on file, with the rate saved per site. It removes the first-of-the-month chase entirely, which is the single biggest time sink in running a small park.
How do I bill metered electric?
As a variable line added to each cycle's invoice, showing the previous and current reading. Long-term guests accept a metered charge they can verify and dispute one they can't.
Should I take a deposit on a seasonal site?
Yes, and state what it covers — reserving the site, plus damage or leftover cleanup. A card on file makes the end-of-season settlement a line item rather than a confrontation.
Is recurring billing included at $15/month?
The entry plan covers invoicing, card payment, and tax-ready books. Recurring invoices and automated reminders — what monthly site billing depends on — are Pro-plan features at $39/month.