Campground Invoice Template (Free)
A campground invoice for a monthly or seasonal guest shows the site number and rate, metered electric with previous and current readings, any utilities or trash charge, and the deposit held. Copy the template below, or use software that bills site rent recurring and adds the meter reading each cycle.
What belongs on the invoice
- Park name and contact info
- Guest name and site number
- Billing period
- Line items — site rent, electric (with readings), utilities, trash, extras
- Deposit held
- Total due, due date, and late-fee policy
The template
[Park Name]
[Address] · [Phone] · [Email]
Invoice #____ Date: __________
Guest: [name] Site #: ______
Billing period: __________ to __________
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Description Amount
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Site rent — [monthly / seasonal] $______
Electric:
Previous reading ________
Current reading ________
Used ______ kWh @ $____/kWh $______
Water / sewer / trash $______
Extra vehicle / guest fee $______
Storage (boat, trailer) $______
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Subtotal $______
Tax (if applicable) $______
TOTAL DUE $______
Deposit held on account: $______
Due by: __________
Late fee: $____ after ___ days.
Accepted: [card on file / check / link]Show the readings, always
A metered charge without readings is just a number people argue with. With them, it’s arithmetic — and the conversation’s over before it starts.
Skipping the copy-paste
Recurring invoices against a card on file mean site rent collects itself on the first of the month — the only thing you’ve got to touch each cycle is the meter reading.
Frequently asked questions
How should metered electric appear on the invoice?
Previous reading, current reading, kWh used, and the rate. Long-term guests accept a metered charge they can check against their own meter and dispute one that's just a number.
Should the deposit appear every cycle?
Show it as held, not charged, so the guest can see it's still on account. It prevents the end-of-season conversation about whether it was ever collected.
What late-fee policy works in a park?
A stated grace period and a fixed fee after it, printed on every invoice. Consistency matters more than severity — a fee applied selectively stops being enforceable in practice.