Car Hauling and Auto Transport Invoicing App (2026)
A car hauler bills two very different customers: brokers who pay on their own paperwork and private shippers who pay by card at delivery. ShowTheReceipts ($15/mo) saves per-mile rates, fuel surcharge, and enclosed and winching add-ons, attaches the vehicle and VIN detail to the invoice, and takes the COD balance on the phone at the dropoff.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the owner-operator's real workflow — per-mile and per-unit billing, fuel surcharges, COD collection at delivery, and direct-shipper invoicing — not on load boards, dispatch brokerage, IFTA filing, or fleet ELD compliance.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Owner-operators: per-mile rates, fuel surcharge, VIN detail, COD card at delivery |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| Wave | Free / $16/mo | Free invoicing with light bookkeeping |
| TruckingOffice | $20/mo+ | Owner-operators who need IFTA and mileage reporting |
| Super Dispatch | $55/mo+ | Carriers working broker load boards with electronic BOLs |
Two customers, two payment realities
- Brokers — rate confirmation, their paperwork, their payment cycle
- Direct shippers — your quote, your deposit, your card link at delivery
Every hauler who’s grown out of the load board did it by adding direct shippers, and the billing side is most of what makes that possible.
1. ShowTheReceipts — $15/mo
Per-mile rates, fuel surcharge, and enclosed/winch add-ons saved; VIN and route detail on the invoice; COD balance taken by card at the ramp.
2. Invoice2go — $9.99/mo+
Basic mobile invoicing without freight-shaped lines.
3. Wave — Free / $16/mo
Free invoices plus light bookkeeping.
4. TruckingOffice — $20/mo+
Owner-operator record keeping with IFTA and mileage reporting.
5. Super Dispatch — $55/mo+
Built for carriers running broker load boards with electronic BOLs.
The lines a car hauling invoice needs
- Per unit or per mile — with loaded miles stated
- Fuel surcharge — a separate percentage line
- Enclosed transport — priced above open
- Inoperable / winching — its own surcharge
- Reattempt or storage — when nobody meets the truck
- BOL reference — tying the invoice to the condition report
The VIN is your damage defense
A claim two weeks later gets decided by the condition report, and the invoice is what connects to it. Put every VIN on the invoice, reference the BOL number, and the paperwork trail closes itself.
Collect before the last strap
The ramp is where you have leverage and the customer has their car right in front of them. A payment link tapped there beats an invoice emailed that evening, every single time.
Frequently asked questions
How do I bill a private shipper versus a broker?
A private shipper gets a deposit at booking and a COD balance taken by card at delivery — the moment your leverage is highest. A broker pays against their own rate confirmation and paperwork, on their terms, which is exactly why direct shippers are worth cultivating.
Should I charge a fuel surcharge?
Yes, as a separate percentage line rather than baked into the rate. Broken out, it moves with diesel without you renegotiating your base rate every quarter — and it's the standard everyone in freight already recognizes.
What should be on a car hauling invoice?
Year, make, model, and VIN for every unit, pickup and delivery addresses, the loaded miles, whether it ran open or enclosed, the BOL reference, and any winching or inoperable surcharge. The VIN is what ties the invoice to the condition report if a damage claim ever appears.
How do I get paid at delivery instead of in 30 days?
Quote COD at booking and send a payment link from the ramp before the last strap comes off. Direct shippers pay on the spot far more often than carriers expect — they just need something to tap.