Commercial Cleaning Invoice Template (Free)
A commercial cleaning invoice needs the service billed per visit or as a flat monthly contract, supplies itemized if billed separately, and any one-off extras (carpet, windows, strip-and-wax) broken out — plus the billing period, account address, and payment terms. Copy the template below, or use invoicing software that bills a recurring account automatically.
What belongs on the invoice
- Business name and contact info
- Account name and address
- Billing period
- Line items — service (per visit or monthly), supplies, one-off extras
- Subtotal, any tax, and total due
- Payment terms — net terms or due on receipt
- Payment method(s) accepted
The template
[Your Business Name]
[Address] · [Phone] · [Email]
Invoice #____ Date: __________
Bill To: [Account Name]
Location: [Address]
Billing period: __________
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Description Amount
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Cleaning service — [period / # visits] $______
Supplies (if billed separately) $______
Extra: [carpet / windows / wax] $______
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Subtotal $______
Tax (if applicable) $______
Total Due $______
Payment terms: [Net 15 / due on receipt]. Accepted: [card / ACH / check]
Thank you for your business!Why recurring accounts need automation
A standing contract is your most reliable income — until an invoice gets forgotten. Recurring billing issues each month’s invoice on schedule, so the account pays on time without you touching it, and you add extras only when there are extras.
Skipping the copy-paste
A blank template works for a one-off clean, but accounts need recurring billing. Software that keeps the account and cadence on file issues every period’s invoice automatically, with net terms and a payment link.
Frequently asked questions
Per-visit or flat monthly?
Flat monthly is standard for commercial contracts and easiest for the client's accounting; per-visit suits irregular schedules. The invoice should state which and cover the exact period.
How do I invoice a recurring account?
Bill a flat monthly charge on a set cadence. Recurring-invoice software issues each period's bill automatically, so a standing account never depends on you remembering to send it.
Should one-off extras go on the monthly invoice?
Yes, as separate lines. A carpet clean or strip-and-wax is above the standard contract, and itemizing it keeps the recurring charge clean and the extra clearly justified.