Commercial Laundry Equipment Service Invoicing App (2026)
Laundry equipment service is route work across laundromats, apartment laundry rooms, and hotels — a mix of per-repair calls and recurring PM contracts. ShowTheReceipts ($15/mo) records each machine by site and serial, saves labor and common-part rates, bills PM contracts monthly, and invoices property managers on net terms per location.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the solo technician's real workflow — per-site machine records, repair and PM billing, and per-location invoicing to property managers and laundromat owners — not on coin collection accounting, route-machine revenue sharing, or distributor parts systems.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Solo techs: per-site machine records, PM contract billing, per-location property manager invoicing |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| Wave | Free / $16/mo | Free invoicing with light bookkeeping |
| Kickserv Flex | $19/mo | Budget scheduling with invoicing |
| Jobber | $29/mo (Core) | Companies running several techs across routes |
A route of rooms nobody visits
Apartment laundry rooms, small laundromats, and hotel back-of-house. Nobody really looks at these machines until one stops taking money — which is exactly what makes documented PM the difference between a route and a permanent emergency.
1. ShowTheReceipts — $15/mo
Machines recorded by site, serial, and position; labor and common parts saved; PM contracts billed monthly; one invoice per location on net terms.
2. Invoice2go — $9.99/mo+
Basic mobile invoicing without site records.
3. Wave — Free / $16/mo
Free invoices plus light bookkeeping.
4. Kickserv Flex — $19/mo
Budget scheduling with invoicing.
5. Jobber — $29/mo (Core)
Route scheduling for a company with several techs.
What the PM route covers
- Lint and exhaust cleaning — the most common failure cause and a real fire risk
- Drain and pump inspection
- Belt and bearing checks
- Door seal and latch inspection
- Water valve and inlet screens
- Payment mechanism testing — coin, card, or app reader
- Written per-site report
Dryer exhaust is a safety line, not a maintenance one
A lint-choked commercial dryer duct is a fire hazard, and property managers understand that language immediately. Frame exhaust cleaning as a safety item — with a photo — and it sells a PM contract faster than any efficiency argument ever could.
Quote repair against replacement
Aging machines reach a point where a $400 repair on a fifteen-year-old washer is just a bad decision. Put both numbers on the invoice — the owner gets to choose, and the tech who gave them honest arithmetic is the one they call when it’s time to buy.
Frequently asked questions
How should I record machines across many sites?
By site and serial, with the position in the room noted — 'washer 4, back wall.' Apartment laundry rooms and laundromats have banks of identical machines, and a repair history that can't tell them apart is a history you can't use.
Should I invoice per site or per property manager?
Per site, always. Property managers and laundromat groups code costs by location, and a combined invoice across four buildings creates work for them — which slows your payment far more than it saves you time.
Are PM contracts worth it on laundry equipment?
Yes. Lint, drain, and belt maintenance prevents most emergency calls, and a scheduled route across a dozen sites is predictable revenue in a trade otherwise driven entirely by breakdowns.
How do I handle a machine that isn't worth repairing?
Quote the repair against a replacement figure and put both on the invoice. Owners of aging machines need that comparison to make a decision, and being the tech who says 'this one isn't worth it' is how you become the one they buy the replacement through.