Countertop Installation Invoicing App (2026)
A countertop job is quoted per square foot, then priced up by edge profile, sink and cooktop cutouts, backsplash, and tear-out — and the material is ordered against a template that only exists after someone pays. ShowTheReceipts ($15/mo) saves those as reusable lines, takes a deposit before templating, and turns the approved quote into an invoice with the balance due at install.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the installer's real workflow — per-square-foot quoting with edge and cutout lines, deposits before templating, and balance collection at install — not on slab inventory, CNC nesting, or shop production scheduling.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Solo installers: per-square-foot quoting, edge and cutout lines, templating deposits, install-day balances |
| Joist | Free / $8/mo | Cheapest estimate-and-invoice pair |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| Jobber | $29/mo (Core) | Shops running one or two install crews on a schedule |
| Moraware Systemize | $125/mo+ | Stone fabricators managing template, saw, and install calendars |
The template is where the money commits
Essential features in countertop installation invoicing software
A successful countertop fabrication shop, stone installer, and kitchen remodeling contractor relies on per-square-foot stone catalog pricing, 50% deposit tracking prior to 3D laser templating, linear edge profile add-ons, and on-site balance collection:
- Per-Square-Foot Stone Catalog Pricing: Saved catalog rates for Laminate ($25–$45/sq ft), 3cm Quartz/Granite ($50–$95/sq ft), and Exotic Calacatta Marble / Quartzite ($110–$220/sq ft).
- 50% Deposit Collection at Templating: Automatically collecting a 50% material deposit prior to ordering stone slabs and running CNC bridge saws.
- Linear Edge Profile & Waterfall Apron Lines: Eased/Beveled (included) vs. Bullnose, Ogee, Cove, or Mitered 2” Waterfall Apron edges ($12–$45/lf).
- Precision CNC Sink & Cooktop Cutouts: Polished undermount sink cutouts ($150–$285), drop-in cooktop cutouts, and faucet hole drilling ($25/hole).
- Tear-Out, Cabinet Shimming & Disposal Fees ($5–$12 per sq ft): Itemizing removal of old laminate or tile tops, cabinet leveling shims, and dump disposal.
- On-Site Installation Day Balance Collection: Converting laser templates to final invoices and collecting the remaining 50% balance via credit card or digital text-to-pay before leaving the driveway.
Free Countertop Installation Software Invoice Text Template
Copy and paste the template below to build professional countertop installation invoices:
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STONE COUNTERTOP FABRICATION & INSTALLATION INVOICE
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FABRICATOR INFO: INVOICE & SLAB DETAILS:
[Your Stone Countertop Business Name] Invoice Number: STONE-2026-0814
[State License # / MIA Certified Member] Service Date: August 3, 2026
[Phone & Billing Email Address] Slab Lot #: MSI Calacatta Quartz (2 Slabs)
Deposit Status: 50% Paid at Templating
CLIENT & PROPERTY LOCATION: PROJECT SPECIFICATIONS & AREA:
Client Name: [Homeowner / Remodeler Name] Location: Kitchen Perimeter & Center Island
Property Address: [512 Parkview Terrace] Surface Area: 62 Installed Sq Ft (3cm)
Payment Terms: Balance Due at Install Edge Profile: 1.5" Ogee Edge Treatment
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LINE ITEM DESCRIPTION & AREA SCOPE AMOUNT
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1. 3cm MSI Calacatta Quartz Fabrication & Install (62 Sq Ft @ $70) $4,340.00
- Includes 3D Laser Templating, Bridge Saw Cutting & Delivery
2. Premium Ogee Edge Profile Fabrication (36 Linear Ft @ $16/lf) $576.00
3. Undermount Double-Bowl Stainless Steel Sink Cutout & Polish $220.00
4. Gas Cooktop Cutout & Heat Shield Aluminum Deflector Tape $150.00
5. Faucet & Soap Dispenser Hole Drilling (3 Holes @ $25/ea) $75.00
6. Old Laminate Countertop Demolition & Disposal (62 Sq Ft) $310.00
7. Cabinet Leveling Shimming & Color-Matched Epoxy Seams $160.00
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SUBTOTAL PROJECT COST: $5,831.00
State & Local Materials & Stone Sales Tax: $349.86
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TOTAL REVISED PROJECT COST: $6,180.86
Less: 50% Material Deposit Received at Templating: -$3,090.43
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TOTAL REMAINING BALANCE DUE ON INSTALLATION DAY: $3,090.43
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STONE WARRANTY & EXCLUSIONS NOTICE:
15-Year Penetrating Sealer Applied. 1-Year Workmanship Warranty on Epoxy Seams.
Excludes plumbing reconnects, electrical wiring, or backsplash wall tile repair.
================================================================================Countertop software math: Vanity vs. kitchen vs. waterfall island
Countertop invoicing software handles square footage adjustments between tape estimates and 3D laser templates:
- Single Bathroom Vanity (15 sq ft @ $750–$1,400 total): Small slab remnant fabrication, 1 undermount sink cutout, 1 faucet hole, and 4” backsplash.
- Kitchen Perimeter (50 sq ft @ $3,200–$5,500 total): 50 sq ft of 3cm quartz or granite, 1 sink cutout, 1 cooktop cutout, and tear-out of old laminate.
- Luxury Kitchen + Mitered Waterfall Island ($7,500–$16,000+ total): 2 full stone slabs, mitered 2” waterfall legs dropping to the floor, book-matched veining, and undermount apron sink.
Itemizing laser templating, edge profiles, and 50% deposits
Protect stone shop cash flow with clear digital invoicing workflows:
- 3D Laser Templating Adjustments: Tape estimates rarely match bowed walls. Software updates initial quotes with exact laser scanner square footage, making minor line adjustments automatic.
- 50% Upfront Material Booking Deposits: Custom-cut slabs cannot be resold to other clients. Automatically requesting 50% deposits at templating covers wholesale slab costs.
- Written Plumbing & Electrical Exclusions: Explicitly state on every invoice that plumbing hookups, electrical wiring, and wall tile repairs are excluded, preventing day-of installer disputes.
Install day card payment collection
- Seam & Surface Acceptance Sign-Off: Inspect seam fill color match, polish quality, and sink mounting clips with the homeowner, securing a digital sign-off on a tablet.
- On-Site Balance Billing: Process credit card payments or text digital pay links for the remaining 50% balance before the installation truck leaves the driveway.
The template is where the money commits
Everything before templating is reversible. Everything after it is a slab cut to one specific kitchen — which is exactly why the deposit belongs at that boundary, not at install day.
1. ShowTheReceipts — $15/mo
Per-square-foot rates by material, edge profiles and cutouts as saved lines, deposit at template, balance invoiced and paid on install day.
2. Joist — Free / $8/mo
Cheap estimate-and-invoice pair with financing offers.
3. Invoice2go — $9.99/mo+
Straightforward mobile invoicing with no quoting flow.
4. Jobber — $29/mo (Core)
Scheduling and dispatch for a shop with an install crew or two.
5. Moraware Systemize — $125/mo+
Built for stone fabricators coordinating template, saw, and install calendars.
The lines that turn a square-foot price into a real quote
- Material — per square foot, by stone and grade
- Edge profile — per linear foot, above a standard eased edge
- Cutouts — sink, cooktop, faucet holes, each priced
- Backsplash — per linear foot or per square foot
- Tear-out and disposal — its own line, always
- Seams — where the layout requires them
- Plumbing disconnect / reconnect — quoted or excluded, never assumed
Exclusions are how you win the day-of conversation
Write down what isn’t included: plumbing, tile repair behind the splash, cabinet leveling, painting. A kitchen that isn’t level is a real problem and a real cost — and the only version of that conversation that goes well is the one where the quote already mentioned it.
Frequently asked questions
How much deposit should I take before templating?
Enough to cover the slab, usually 50%. Material is ordered and cut to one kitchen's exact template — once that happens there is no second customer, and a job cancelled after fabrication is a slab you own forever.
Should edges and cutouts be separate lines?
Yes. A square-foot price plus an ogee edge plus three cutouts is a quote a customer can adjust; one bundled number is a quote they can only compare to the box store's teaser price. Itemizing is what wins against a headline rate.
Do I bill tear-out separately?
Always. Removing and disposing of old tops — especially tile or a laminate glued to a substrate — is labor and a dump run that has nothing to do with the new material's square footage.
What about plumbing disconnect and reconnect?
Quote it explicitly, or exclude it in writing. It's the day-of surprise that trips up more installers than anything else in this trade, and 'I assumed that was included' is a conversation you want to have on the quote, not while you're standing in someone's kitchen.