Courier

Courier Invoice Template (Free)

By ShowTheReceipts · Updated

Short answer

A courier invoice should cover a billing period for a business account — deliveries counted by stop or mile with the date range, waiting time past the free window, rush and after-hours surcharges as separate lines, and net terms stated, so a week of small deliveries becomes one invoice instead of thirty.

What belongs on the invoice

  • Business name and contact info
  • Customer name and billing address
  • Job or service date
  • Line items — deliveries by stop or mile, waiting time, rush and after-hours surcharges
  • Subtotal, any tax, and total due
  • Payment terms — deposit paid, balance due date
  • Payment method(s) accepted

The template

[Your Business Name]
[Address] · [Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer Name]
Job / Service Date: __________
Location: [Address]

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Deliveries — [__ stops @ $__]            $______
Mileage — [__ mi @ $__]                  $______
Waiting time — [__ hrs]                  $______
Rush / after-hours surcharge             $______
--------------------------------------------------
Subtotal                                 $______
Deposit paid                            -$______
Tax (if applicable)                      $______
Balance Due                              $______

Balance due [on receipt / net __ days].
Accepted: [cash / card / check / etc.]
Thank you for your business!

The line that saves the argument

Itemizing the parts a customer can’t see is what makes the total defensible. A single lump sum invites haggling; a breakdown invites a question you can answer.

Skipping the copy-paste

A blank template works until you’re doing it between jobs. Invoicing software with your rates saved builds this in one tap, attaches a payment link, and keeps the deposit and balance on the same record.

Frequently asked questions

Should I invoice per delivery?

Not for a business account. A $14 delivery invoiced alone costs more in admin and card fees than it earns. Consolidate the period into one invoice with the deliveries itemized underneath.

How do I bill waiting time?

Past a free window — 15 or 30 minutes is standard — at a stated hourly or per-15-minute rate. An hour at a loading dock is an hour you can't sell to anyone else.

What terms should I put on it?

Net 15 or net 30 for established accounts, with a late fee stated. Commercial clients pay on terms; the terms just need to be yours rather than whatever their AP department defaults to.

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