Crawlspace and Waterproofing Invoicing App (2026)
Crawlspace and waterproofing jobs are quoted per square foot or linear foot from an inspection nobody else wants to crawl through, and the scope grows once the vapor barrier comes up. ShowTheReceipts ($15/mo) saves those rates, attaches inspection photos to the quote, takes a materials deposit, and bills a progress draw so a week-long encapsulation isn't funded out of your account.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the solo contractor's real workflow — per-square-foot and per-linear-foot quoting, photo-documented inspections, as-found repairs, deposits and progress draws — not on structural engineering, moisture modelling, or multi-crew dispatch.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Solo contractors: per-square-foot rates, photo inspections, as-found repairs, deposits and draws |
| Joist | Free / $8/mo | Cheapest estimate-and-invoice pair |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| Kickserv Flex | $19/mo | Budget scheduling with invoicing |
| Jobber | $29/mo (Core) | Companies running several crews |
Nobody has seen the problem you’re selling
The homeowner has never been under their house and never intends to be. That makes your inspection photos the entire product presentation — it’s why contractors who show up with a flashlight and a verbal opinion lose to the ones who come back with pictures.
1. ShowTheReceipts — $15/mo
Per-square-foot and per-linear-foot rates saved, inspection photos attached to the quote, as-found repair rates stated, materials deposit and progress draws.
2. Joist — Free / $8/mo
Cheap estimate-and-invoice pair.
3. Invoice2go — $9.99/mo+
Basic mobile invoicing without progress billing.
4. Kickserv Flex — $19/mo
Budget scheduling with invoicing.
5. Jobber — $29/mo (Core)
Scheduling for a company with crews.
The lines an encapsulation quote needs
- Debris and old insulation removal — by square foot
- Vapor barrier — per square foot, thickness stated
- Wall liner and termination — per linear foot
- Insulation — rim joist and wall, by type and R-value
- Drainage matting and interior drain — per linear foot
- Sump pit and pump — with backup option
- Dehumidifier — by capacity, with drain routing
- As-found structural repair — per joist or pier, photo-approved
- Mold or fungal treatment — where present
The dehumidifier is not optional
A sealed crawlspace without moisture control is really just a sealed problem. Quote it as part of the system rather than as an upsell a customer can decline — declining it produces exactly the failure your warranty will get blamed for.
State the as-found rate up front
Rotten joists, failed piers, and standing water are normal discoveries, not surprises. A per-unit rate on the estimate, billed only with photo approval, turns each one into a routine change order instead of a renegotiation at the worst possible moment.
Frequently asked questions
How should encapsulation be quoted?
Per square foot of floor and wall area for the liner, with the vapor barrier thickness stated, plus separate lines for debris removal, insulation, dehumidifier, drainage, and any sump. A single number can't survive a crawlspace that turns out to have six inches of standing water.
Why do inspection photos matter so much here?
Because the homeowner has never been down there and never will be. Photos of the sagging insulation, the mold, and the standing water are the entire sales presentation — and they're also the record of what the space looked like before you touched it.
How do I price repairs I can't see until I start?
As an as-found rate per unit — per joist, per pier, per square foot of rot — stated on the estimate and billed only with photo approval. Every crawlspace hides something, and pricing the rate rather than guessing the job is the honest way through it.
Should I bill progress draws on a week-long job?
Yes. Liner, dehumidifier, drainage matting, and a sump pump are thousands of dollars bought before completion. A materials deposit plus a draw at rough-in keeps you from financing the customer's crawlspace.