Custom Framing Invoice Template (Free)
A custom framing invoice needs the artwork described and its dimensions, moulding priced per foot with the profile named, mat and glazing as separate lines, mounting method, fitting and hardware, any rush fee, the deposit subtracted, and a stated pickup and storage policy. Copy the template below, or use software that takes the deposit at the order and bills the balance at pickup.
What belongs on the invoice
- Business name and contact info
- Customer name and phone
- Artwork description, dimensions, and condition at intake
- Moulding — profile name, footage, price per foot
- Mat, glazing, mounting as separate lines
- Fitting, hardware, and any rush fee
- Deposit applied, balance due at pickup
- Pickup-by date and storage terms
The template
[Your Business Name]
[Phone] · [Email]
Order / Invoice #____ Date: __________
Customer: __________________ Phone: __________
Artwork: ______________________________________
Size: ____ x ____ Condition at intake: ________
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Description Amount
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Moulding [profile] — ___ ft @ $___ $______
Mat — [single / double / specialty] $______
Glazing — [regular / UV / museum] $______
Mounting — [dry / conservation / float] $______
Fitting + hardware $______
Custom cutting / hand joining $______
Rush fee $______
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Subtotal $______
Tax (if applicable) $______
Deposit received (non-refundable) -$______
Balance Due at Pickup $______
Ready by: __________ Pickup by: __________
Storage: $____ /[day/month] after pickup-by date.
Abandoned after ___ days.Name the glazing
“Glass — $85” invites a question. “Museum glazing, 99% UV filtering — $85” answers it. Framing is one of the few trades where the customer genuinely can’t see the value without being told, and the invoice is where you tell them.
The pickup-by date does the work
Most uncollected framing isn’t a dispute, it’s just drift. A date on the receipt gives people a reason to come in — and gives you a fair, pre-agreed basis for the storage fee on the ones who don’t.
Skipping the copy-paste
Software with your moulding profiles, mat options, and glazing tiers saved as priced lines builds this at the counter, takes the deposit, and bills the balance when they collect.
Frequently asked questions
Why itemize instead of quoting one price?
Because framing sounds expensive as a single number and reasonable as six lines. Conservation glazing and a hand-joined moulding are things customers gladly pay for — once they can see them as choices rather than as an unexplained total.
Should the artwork be described on the invoice?
Yes, with dimensions and condition. It's the record of what you were handed, which matters both for matching the right package to the right customer and for the rare conversation about a piece that arrived already creased.
How do I write storage terms that actually work?
A pickup-by date and a daily or monthly fee after it, printed on the order receipt the customer signs or receives. Terms that only exist on a sign behind the counter have never once moved an uncollected frame.