Custom Hay Baling Invoicing App (2026)
Custom baling bills per bale, with cutting, tedding, and raking priced per acre on the same job. ShowTheReceipts ($15/mo) saves each of those rates, itemizes bale counts and acres on one invoice, and sends it from the field the day the last bale drops.
How we picked
Entry-plan prices as published in 2026, checked against each vendor's own pricing page or a recent third-party summary. Judged on the custom operator's real workflow — per-bale and per-acre lines on one invoice, net wrap as materials, and same-day field invoicing — not on agronomy or full farm accounting.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Custom balers: per-bale and per-acre lines, net wrap as materials, same-day field invoicing |
| Joist | Free / $8/mo | Simple estimates and invoices |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| FarmRaise | Free / paid tiers | Farm expense tracking and paperwork |
| QuickBooks Online | $35/mo+ | Full accounting with a bookkeeper |
One field, four operations
Cut, ted, rake, bale. Different machines, different rates, different units — and most custom operators quote them as one number and lose the difference.
Four saved rates, one invoice, no arithmetic in the cab.
1. ShowTheReceipts — $15/mo
Per-acre lines for cutting, tedding, and raking, a per-bale line for baling, net wrap as materials, invoiced from the field.
2. Joist — Free / $8/mo
Simple estimates and invoices.
3. Invoice2go — $9.99/mo+
Basic mobile invoicing.
4. FarmRaise — free / paid tiers
Expense tracking on the farm side, lighter on collecting from a customer.
5. QuickBooks Online — $35/mo+
Full accounting with the learning curve to match.
The rate sheet
- Cutting / mowing — per acre
- Tedding — per acre
- Raking — per acre
- Round baling — per bale, by size
- Square baling — per bale
- Net wrap / twine — materials, at cost plus
- Hauling to the barn — per bale or per load
Frequently asked questions
How should custom baling be priced?
Per bale for baling, per acre for cutting, tedding, and raking, with net wrap or twine as a materials line. Splitting them lets a customer buy only the operations they need without renegotiating your whole rate.
Should net wrap be billed separately?
Yes, at cost plus markup as a materials line. Wrap prices move every year, and a per-bale rate that silently absorbs them is a rate that quietly stops working.
How do I handle a field that takes two days for weather?
Keep it as one job and add lines as the operations happen, then invoice at completion. The customer sees cutting, raking, and baling with their dates, which is exactly the record both of you want next year.
When should I invoice a hay customer?
The day the field is finished. Hay money moves fast and gets committed faster, and the custom operator who invoices from the field is ahead of everyone who waits for the kitchen table.