Day Porter Service Invoicing App (2026)
Day porter work is a staffed hourly contract billed monthly — a person on site during business hours handling restrooms, spills, trash, and whatever the building needs. ShowTheReceipts ($15/mo) bills the monthly contract automatically, logs hours and completed task rounds per day, and produces the activity record that justifies a staffing line at budget time.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the contractor's workflow — monthly staffed contract billing, daily hour and task logging, and per-site documentation for a facility manager — not on workforce scheduling suites, time-clock hardware, or payroll processing.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Day porter contractors: monthly contract billing, daily task logs, per-site documentation |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| Wave | Free / $16/mo | Free invoicing with light bookkeeping |
| Kickserv Flex | $19/mo | Budget scheduling with invoicing |
| Jobber | $29/mo (Core) | Companies staffing several buildings |
It’s a staffing contract, not a cleaning contract
You’re really selling hours of a reliable person’s presence, and every cost that moves — wage increases, payroll taxes, coverage for a sick day — moves your cost directly along with it.
Price it like a nightly cleaning route and you’ll watch the contract go unprofitable within a year.
1. ShowTheReceipts — $15/mo
Monthly staffed contracts billed automatically, daily hours and task rounds logged, per-site activity records for the facility manager.
2. Invoice2go — $9.99/mo+
Basic invoicing without contracts.
3. Wave — Free / $16/mo
Free invoices plus light bookkeeping.
4. Kickserv Flex — $19/mo
Budget scheduling with invoicing.
5. Jobber — $29/mo (Core)
Scheduling across several staffed buildings.
Define the rounds
- Restroom checks — at stated times, restock and spot clean
- Lobby and entry — glass, mats, high-touch surfaces
- Breakroom — midday reset
- Trash and recycling — common areas
- Spill and incident response
- Conference room resets — between meetings
- Anything else — routed through the facility manager
The rounds are the contract, really. Without them, a porter turns into everyone in the building’s personal assistant, and your margin quietly disappears into small favors.
Log the rounds, because budget season is coming
A staffing line is usually the most questioned item in a facilities budget. “Restrooms checked at 9, 11, 1, and 3, daily” is an answer; “we have a porter there” isn’t.
The contractor with a record is the one who survives the budget review.
Price coverage, holidays, and events separately
Extended hours for an event, holiday staffing, or covering a second building for a week fall outside the bid. Quote them at a stated rate — buildings ask for this constantly, and if they never see a price attached, they’ll just keep asking.
Frequently asked questions
How is a day porter contract priced?
By staffed hours — a bill rate covering fully-loaded wage, supervision, supplies, and margin, multiplied by hours per day and days per month. It's a staffing contract dressed as a cleaning contract, and pricing it any other way loses money on the wage increases.
Why does documentation matter for a service that's visible all day?
Because the person approving the invoice isn't watching, and at budget time a staffing line is the first thing questioned. Logged rounds — restrooms checked at 9, 11, 1, 3 — turn 'we pay someone to be here' into a record of work performed.
How do I handle scope creep with a person on site all day?
Define the task rounds in the contract and route anything beyond them through the facility manager. A porter on site becomes everyone's helper very quickly, and without a defined scope you're staffing a building for free beyond what you bid.
Should I bill overtime and coverage separately?
Yes. Event coverage, extended hours, and holiday staffing are outside the standard schedule and should be quoted at a stated rate. Buildings ask for these routinely and absorb them into your monthly fee if you let them.