Demolition Contractor Invoicing App (2026)
Demolition is priced by structure size and disposal volume, with permits, utility disconnects, abatement, and hidden conditions handled as separate lines because none of them are optional and all of them move. ShowTheReceipts ($15/mo) saves those lines, converts an approved estimate into an invoice with change orders attached, takes a deposit before mobilization, and bills disposal tickets through at cost.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the small demolition contractor's workflow — structure and volume-based quoting, disposal pass-through, deposits before mobilization, and change orders for hidden conditions — not on estimating takeoff software, environmental compliance reporting, or general contractor project management.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Small demo contractors: deposits, disposal pass-through, change orders, on-site invoicing |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| Wave | Free / $16/mo | Free invoicing with light bookkeeping |
| Kickserv Flex | $19/mo | Budget scheduling with invoicing |
| Buildertrend | $199/mo+ | General contractors managing full projects and subs |
What’s behind the wall isn’t in the quote
Demolition prices are really just estimates about concealed conditions — buried tanks, unexpected foundations, asbestos in the mastic, live lines nobody disconnected.
The contractors who survive write the exclusions down. The ones who don’t find out about them at their own expense, once each.
1. ShowTheReceipts — $15/mo
Deposits before mobilization, disposal tickets passed through, change orders attached to the approved estimate, progress and final invoices on site.
2. Invoice2go — $9.99/mo+
Basic mobile invoicing.
3. Wave — Free / $16/mo
Free invoices with light bookkeeping.
4. Kickserv Flex — $19/mo
Budget scheduling with invoicing.
5. Buildertrend — $199/mo+
Built for general contractors managing full construction projects.
The lines a demolition invoice needs
- Structure demolition — by size, type, and stories
- Interior / selective demolition — by area or room
- Concrete removal — flatwork, foundations, by square or cubic measure
- Disposal — by ton or load, tickets attached
- Recycling credit — metals recovered, where you pass it back
- Permits and fees — at cost
- Utility disconnect coordination
- Abatement — excluded or subcontracted, priced separately
- Backfill, grading, and site restoration
- Mobilization and equipment transport
Attach the disposal tickets
Landfill weights are checkable, and prices move. Billing disposal at ticket cost with the tickets attached makes a large number credible and makes it easy to raise next quarter without an argument.
Exclusions are the most valuable paragraph you write
Buried tanks, unknown utilities, hazardous materials, contaminated soil, structures beyond the scoped footprint — write it into one paragraph on every quote. It protects the customer’s budget as much as your margin, which is exactly how you should frame it to them.
Deposit before you mobilize
Machines, trucks, permits, and dump fees all happen before anything looks like progress. A deposit that covers mobilization is standard in demolition, and it’s rarely questioned when it’s quoted from the start.
Frequently asked questions
Should demolition require a deposit?
Yes — enough to cover mobilization, permits, and the first disposal loads. You're committing machines, trucks, and dump fees before any progress is visible, and demo is one of the few trades where the customer's asset is gone at completion.
How should disposal be billed?
At cost, per ticket, or by the ton with your rate stated. Landfill and transfer station pricing is public and moves — passing tickets through is both more defensible and easier to increase than a lump allowance.
What about asbestos and hazardous materials?
Never in your base price. State plainly that abatement is a licensed scope handled separately, priced after testing. Quoting demolition on a pre-1990 structure without an abatement exclusion is the most expensive mistake available in this trade.
How do I handle hidden conditions?
Write the exclusions into the quote — buried tanks, unmarked utilities, unknown foundations, contaminated soil — then price each as a change order when found. Every one of these is common enough that silence about them is a decision to absorb them.