Epoxy & concrete coating

Epoxy Flooring Estimate Template (Free)

By ShowTheReceipts · Updated

Short answer

An epoxy flooring estimate needs the floor area by the square foot, surface prep (grinding, crack and pit repair) as its own line, the coating system and any flake or topcoat itemized, and clear deposit and balance terms — plus a valid-until date. Copy the template below, or use quoting software that converts it straight to an invoice.

What belongs on the estimate

  • Business name and contact info
  • Customer name and property address
  • Estimate date and valid-until date
  • Line items — floor area (sq ft), surface prep, coating system, flake/topcoat
  • Subtotal, deposit required, and balance on completion
  • Acceptance line (signature or approval)

The template

[Your Business Name]
[Address] · [Phone] · [Email]

Estimate #____      Date: __________   Valid until: __________
For: [Customer Name]
Property: [Address]

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Floor area — [sq ft]                     $______
Surface prep (grind, crack/pit repair)   $______
Coating system — [product/coats]         $______
Flake / topcoat (if applicable)          $______
--------------------------------------------------
Subtotal                                 $______
Deposit required                         $______
Balance due on completion                $______

Approved by: ____________  Date: ______

Why prep is the line that wins the job

The estimate that names the prep is the one that reads as professional. A customer comparing you to a cheap roll-on quote can see you’re grinding and repairing the slab, not just painting it — which is exactly why yours lasts.

Skipping the copy-paste

A blank template works, but re-typing an accepted estimate into an invoice invites errors. Quoting software converts the approved estimate — deposit and all — straight into an invoice in one tap.

Frequently asked questions

Should surface prep be its own line?

Yes. Grinding, crack repair, and pit filling are the difference between a coating that lasts and one that peels — and often the biggest labor cost. Pricing prep separately shows the customer why a proper job costs more than a roll-on kit.

How much deposit should an epoxy estimate ask for?

Enough to cover materials you order for their specific job — commonly a portion of the total. State it on the estimate so the deposit-and-balance terms are agreed before you start.

Should the estimate have an expiration date?

Yes. Material costs move, so a 'valid until' date protects your pricing and creates a gentle reason for the customer to decide.

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