Estate Cleanout Business Invoicing App (2026)
An estate cleanout is quoted by volume, priced up by disposal fees, stairs, and hazardous items, and billed to an executor or realtor who is often several states away. ShowTheReceipts ($15/mo) saves volume and disposal rates, attaches before-and-after photos to the job, and sends a clean itemized invoice with a payment link someone can settle from anywhere.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the solo operator's real workflow — volume-based quoting, disposal and donation lines, photo documentation, and remote-payer invoicing — not on moving-company dispatch, digital inventory catalogs, or franchise management systems.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Solo operators: volume quoting, disposal lines, photo documentation, remote executor invoicing |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| Wave | Free / $16/mo | Free invoicing with light bookkeeping |
| Kickserv Flex | $19/mo | Budget scheduling with invoicing |
| Jobber | $29/mo (Core) | Companies dispatching several trucks |
The payer is rarely in the room
Estate work is usually commissioned by an executor in another state, a realtor with a listing deadline, or an adult child managing a hard month. None of them will be there while you work.
That makes photographs and a clear itemized invoice the actual deliverable, alongside the empty house.
1. ShowTheReceipts — $15/mo
Volume and disposal rates saved, before-and-after photos on the job, itemized invoice with a payment link the executor can settle remotely.
2. Invoice2go — $9.99/mo+
Basic mobile invoicing without job documentation.
3. Wave — Free / $16/mo
Free invoices plus light bookkeeping.
4. Kickserv Flex — $19/mo
Budget scheduling with invoicing.
5. Jobber — $29/mo (Core)
Dispatch for a company running several trucks.
The lines an estate cleanout invoice needs
- Volume — loads or fractions, with the truck size stated
- Disposal fees — at cost, by facility
- Donation runs — with receipts handed over
- Heavy or hazardous items — appliances with refrigerant, paint, tires
- Stairs and long carry
- Sorting and packing — where the family wants items kept
- Light cleaning after clearing
Hand over the donation receipts
They’re a deduction for the estate and they cost you nothing but the paperwork. Handing them over with the invoice is the cheapest goodwill available in this trade — and executors talk to realtors, who have more houses.
Trust is the whole business
You will be alone in a house full of a family’s belongings. Photograph, document, and never value anything privately — every referral in estate work comes from someone deciding you were trustworthy while nobody was watching.
Frequently asked questions
How should an estate cleanout be quoted?
By volume — truckloads or fractions of a load — plus separate lines for disposal fees, heavy or hazardous items, stairs, and long carries. Hourly quoting on a full house invites an argument about pace that nobody wins.
Who do I invoice on an estate job?
The executor or the estate, named in writing before you start, not whichever family member is at the house. Estates have multiple people with opinions and exactly one person with authority — billing anyone else is how a completed job goes unpaid for months.
Should I photograph everything?
Yes, before and after, room by room. Estate work involves families who weren't present and sometimes disagree, and a photo record protects you against 'there was a jewelry box in that room' as much as it documents the work.
How do I handle items with resale value?
Either offer a credit against the invoice for items you'll resell, stated as a line, or decline to value anything at all and clear it. What you must never do is quietly keep something valuable — the entire trade runs on being trusted alone in someone's parents' house.