Estate Cleanout Invoice Template (Free)

What belongs on the invoice

• Business name, contact info, and insurance details
• Bill to — executor name or estate, as agreed in writing
• Property address and dates worked
• Volume cleared — loads, with truck size stated
• Disposal — at cost, facility named
• Donation runs — with receipts attached
• Heavy / hazardous item surcharges
• Stairs, long carry, and access notes
• Sorting and packing time
• Photo documentation referenced

The template

[Your Business Name] · Insured
[Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Executor Name] / Estate of ______________
Phone: __________   Email: ________________
Property: _____________________________________
Dates Worked: __________ to __________

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Cleanout — ___ loads (___ yd truck)      $______
Sorting + packing — ___ hrs @ $___       $______
Items retained per family (see notes)    $______
Disposal fees (at cost, [facility])      $______
Donation run(s) — receipts attached      $______
Appliances w/ refrigerant x___           $______
Mattresses x___                          $______
Tires / paint / hazardous x___           $______
Stairs / long carry surcharge            $______
Light clean after clearing               $______
--------------------------------------------------
Subtotal                                 $______
Tax (if applicable)                      $______
Total Due                                $______

Before/after photos: attached · Rooms cleared: ______
Donation receipts provided: [yes / no]

List the rooms cleared

One line — “kitchen, 3 bedrooms, basement, garage, attic” — is the scope. It answers the question an executor two states away will otherwise have to ask, and it’s what makes the volume figure credible.

Attach the photos to the invoice, not a separate email

An invoice that arrives with its own evidence gets approved on the first read. One attachment beats a follow-up thread, especially when the payer is handling a parent’s estate and has forty other things in their inbox.

Skipping the copy-paste

Software with your volume rates, disposal lines, and surcharges saved builds this from the job record with the before-and-after photos already attached.