EV charger installation

EV Charger Installation Invoice Template (Free)

By ShowTheReceipts · Updated

Short answer

An EV charger installation invoice needs the charger unit and who supplied it, the circuit and conduit run with its length, breaker and panel work as separate lines, the permit and inspection fee passed through, and any drywall, trenching, or core drilling itemized. Copy the template below, or use software that carries the approved quote straight into the invoice.

What belongs on the invoice

  • Business name, license number, and contact info
  • Customer name, service address, and phone
  • Charger make, model, amperage — and who supplied it
  • Panel location, circuit size, run length
  • Line items — unit, circuit/conduit, breaker, panel work, permit, patching
  • Exclusions and change orders
  • Subtotal, tax if applicable, total due

The template

[Your Business Name] · License #________
[Address] · [Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer Name]        Phone: __________
Service Address: ______________________________

Charger: [make / model / amps]   Supplied by: [me / customer]
Panel: [location]   Circuit: ___A   Run length: ___ ft

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Site survey / load calculation           $______
Charger unit                             $______
Circuit + conduit — ___ ft @ $___        $______
Breaker / load center work               $______
Panel upgrade (if required)              $______
Permit + inspection (at cost)            $______
Drywall patch / trenching / core drill   $______
Labor — ___ hrs @ $___                   $______
--------------------------------------------------
Subtotal                                 $______
Tax (if applicable)                      $______
Deposit received                        -$______
Total Due                                $______

Warranty: [__ yr labor] · Unit warranty per manufacturer

Write the exclusions down

A quote that doesn’t say what it excludes is a quote that includes everything, at least in the customer’s mind. The three worth printing on every job:

  • Panel upgrade, if the load calculation requires one
  • Painting after drywall patching
  • Trenching through hardscape or irrigation

Keep the survey photos with the job

Rebate programs, inspectors, and a customer six months later all end up asking the same question — what did the panel look like before you touched it? Photos attached to the job answer that in one tap; photos buried in your camera roll do not.

Skipping the copy-paste

Software with your per-foot rates, standard breakers, and permit line saved turns the approved quote into this invoice without retyping it.

Frequently asked questions

Should I list the conduit run length?

Yes, in feet. It's the single number that explains why this install cost more than the neighbor's, and it's the number a customer will otherwise assume you invented.

How do I invoice a customer-supplied charger?

Print the unit as a $0 line marked 'customer supplied,' with your warranty stated as labor-only. It documents that a defective unit isn't your problem, which is the entire reason to write it down.

What do I do about the permit fee?

Pass it through at cost on its own line with the jurisdiction named. Marked up or buried in labor, it's the line that gets questioned; stated at cost, it never comes up.

Keep reading