Fence Estimate Template (Free)
A fence estimate needs the material, linear footage, and per-foot rate as the base line, with gates and old-fence removal broken out separately — plus the property line confirmation and any permit note. Copy the template below, or use invoicing software that converts the approved estimate into an invoice once the fence is up.
What belongs on the estimate
- Business name and contact info
- Customer name and property address
- Material and linear footage
- Line items — fence run, gates, old-fence removal
- Property line / permit note
- Deposit (if required) and balance due terms
The template
[Your Business Name]
[Address] · [Phone] · [Email]
Estimate #____ Date: __________
Prepared For: [Customer Name]
Property: [Address]
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Description Amount
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Fence: [material] — [linear ft] $______
Gate(s): [quantity] $______
Old fence removal (if applicable) $______
Difficult soil / rock (if applicable) $______
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Subtotal $______
Tax (if applicable) $______
Total Estimate $______
Deposit due to schedule $______
Balance due on completion $______
Property line confirmed by: [customer / survey]Why the property-line line matters
Noting how the property line was confirmed protects both sides if a neighbor later disputes where the fence sits — a documented answer beats a memory of a verbal conversation from the estimate visit.
From estimate to invoice with no rework
Once the fence is installed, the invoice should mirror this estimate line for line, with the balance due replacing the total. Software that already has the approved estimate on file can generate that invoice in one tap.
Frequently asked questions
Should linear footage be shown on the estimate?
Yes — it's the number the whole price is built on, and having it written down avoids disputes if the final measured footage differs slightly from an initial walk-through estimate.
Do gates need a separate line even on a small job?
Yes, regardless of job size. A single gate is still its own hardware and labor task distinct from the linear-foot fence run.
Is a deposit standard for fence installation?
Yes, commonly — materials for a fence job are a real upfront cost, so many installers take a deposit to cover material purchase before work starts, with the balance due on completion.