Fireplace and Wood Stove Installation Invoice Template (Free)
A hearth installation invoice needs the appliance by make, model, and serial, the venting system with its type and footage, hearth pad and clearance-to-combustible work, gas line or electrical connection with licensing noted, chimney liner if installed, the permit and inspection at cost, and the manufacturer warranty registration alongside your labor warranty. Copy the template below, or use software that saves those rates and records the serial.
What belongs on the invoice
- Business name, license and certifications (e.g. NFI), contact info
- Customer name, property address, phone
- Appliance — make, model, serial, fuel type
- Venting — type, diameter, total footage, offsets
- Hearth pad and clearance work
- Chimney liner, where installed
- Gas or electrical connection, with licensing
- Permit and inspection at cost
- Measured clearances recorded
- Warranty — appliance and labor
The template
[Your Business Name] · License #____ · NFI #____
[Phone] · [Email]
Invoice #____ Date: __________
Bill To: [Customer Name] Phone: __________
Property: _____________________________________
APPLIANCE: [make / model] Fuel: [wood/gas/pellet]
Serial: ________________
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Description Amount
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Appliance $______
Venting — [type] ___ in, ___ ft $______
Offsets / elbows x___ $______
Roof or wall penetration + flashing $______
Chimney liner — ___ ft [size] $______
Insulation wrap for liner $______
Hearth pad / floor protection $______
Clearance framing / shielding $______
Mantel or surround work $______
Gas line + shutoff (licensed) $______
Electrical connection (licensed) $______
Blower / thermostat / remote $______
Removal + disposal of old appliance $______
Permit + inspection (at cost) $______
Startup, test burn + owner walkthrough $______
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Subtotal $______
Tax (if applicable) $______
Deposit received -$______
Total Due $______
CLEARANCES MEASURED: back ___ in, sides ___ in,
top ___ in, front ___ in. Per manufacturer spec.
WARRANTY: appliance per manufacturer (registered
ref #______); labor ___ yrs.Show the venting as its own number
Customers price-shop the stove and never even see the chimney. A $2,000 appliance can need $2,500 of venting on a two-story house with offsets — itemizing it is really the only way that lands as a fact instead of a shock.
Record the clearances
Four measurements, one line. It’s what the inspector checks, what the manufacturer requires, and what protects you if the installation ever gets examined after a fire.
Nothing else on this invoice matters as much as this.
Do the walkthrough and bill it
How to load it, how to run it, what the first burn smells like, when to have it swept — a test burn plus a walkthrough prevents most first-season service calls, and it’s completely reasonable to charge for.
Skipping the copy-paste
Software with your appliance, venting, and liner rates already saved builds this invoice with the serial and measured clearances captured right on the job record.
Frequently asked questions
Why document clearances on the invoice?
Because clearance to combustibles is the safety specification the whole installation depends on, it's what an inspector checks, and it's the first thing examined if there's ever a fire. Recording the measured clearances is a two-line habit with serious protective value.
Should venting be itemized separately from the appliance?
Yes. Venting frequently costs as much as the stove, it varies enormously by run length, offsets, and roof penetration, and a customer comparing appliance prices online has no idea it exists until you show it.
Do I always need a permit?
Almost always for solid-fuel and gas appliances, and it's not a step to skip — an uninspected hearth installation is an insurance problem for the homeowner and a liability problem for you. Pass the permit through at cost and name the jurisdiction.