Flooring Installation Invoice Template (Free)
A flooring installation invoice needs material by the square foot, labor by the square foot separated from material, and add-ons like old-floor removal, disposal, and subfloor prep itemized — plus any deposit applied, the job date, and payment terms. Copy the template below, or use invoicing software that handles deposit-and-balance from the quote.
What belongs on the invoice
- Business name and contact info
- Customer name and property address
- Job date
- Line items — material (sq ft), labor (sq ft), removal/disposal, subfloor prep
- Deposit received, subtotal, tax, and balance due
- Payment terms — balance due on completion
- Payment method(s) accepted
The template
[Your Business Name]
[Address] · [Phone] · [Email]
Invoice #____ Date: __________
Bill To: [Customer Name]
Property: [Address]
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Description Amount
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Flooring material — [sq ft] $______
Installation labor — [sq ft] $______
Old floor removal / disposal $______
Subfloor prep (if applicable) $______
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Subtotal $______
Tax (if applicable) $______
Deposit received -$______
Balance Due $______
Balance due on completion. Accepted: [cash / card / Venmo / etc.]
Thank you for your business!Why deposit-and-balance matters
A deposit covers the material you ordered before you ever started. Showing it applied on the final invoice keeps the math transparent and the balance due unambiguous — no “wait, didn’t I already pay?” at the door.
Skipping the copy-paste
A blank template works, but tracking a deposit against a balance by hand invites errors. Invoicing software carries the deposit from the quote to the final invoice automatically, with a payment link for the balance.
Frequently asked questions
Should material and labor be separate square-footage lines?
Yes. Separating them shows the customer the material spend versus your labor, and protects your margin if flooring prices move between the quote and install.
How do I show a deposit on the invoice?
List the total, then a 'deposit received' line that subtracts from it, leaving the balance due. That way the customer sees exactly what's left to pay.
Should removal and disposal be their own lines?
Yes — tearing out and hauling old flooring is real labor and a dump fee, and folding it into the install price hides work you should be paid for.