Food Truck Catering Billing App (2026)
For a food truck booking private events, ShowTheReceipts ($15/mo) handles the catering side your POS doesn't — a quote with a minimum guarantee, travel and setup fees, a deposit that holds the date, and a final balance invoiced after the event.
How we picked
Entry-plan prices as published in 2026, checked against each vendor's own pricing page. Tools were judged on the food truck operator's private-event workflow — minimum guarantees, deposits, travel fees, and post-event balance billing — not on point-of-sale or menu management.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Truck operators: minimum guarantee quotes, travel and setup fees, deposit holds the date |
| Agiled | Free / $8/mo | Free-tier invoicing for occasional catering gigs |
| Dubsado | $20/mo | Contract-forward event booking workflows |
| HoneyBook | $29/mo | Event-vendor CRM with proposals and signatures |
| Check Cherry | $39/mo | Event booking pages with per-guest packages |
The truck operator’s private-event workflow
Street service is one business; private events are another one entirely — booked ahead, priced on a guarantee, and paid on paperwork your POS has never heard of.
Skip menu and inventory platforms for this job. The catering booking is a quote, a deposit, and a balance.
1. ShowTheReceipts — $15/mo
Minimum-guarantee quotes with travel and setup fees, a deposit that holds the date, and a post-event balance invoice.
2. Agiled — Free / $8/mo
Free invoicing for the occasional booking.
3. Dubsado — $20/mo
Contracts and forms first.
4. HoneyBook — $29/mo
Proposal-driven event CRM.
5. Check Cherry — $39/mo
Per-guest event booking pages.
The deposit question
Frequently asked questions
Doesn't my POS handle this?
A POS rings up walk-up sales at a service window. It doesn't quote a private event three months out, hold a date with a deposit, or invoice the shortfall against a minimum guarantee — which is the entire catering side of a truck business.
What do I get with ShowTheReceipts for $15/month?
Quoting, invoicing, deposits, card payment, and one tax-ready ledger across card and cash. Automated reminders and recurring invoicing are Pro-plan features at $39/month.
How does a minimum guarantee work on an invoice?
Quote a guaranteed minimum for the booking. If window sales at the event fall short, you invoice the difference afterward; if they exceed it, the host owes nothing more. Both outcomes come off the same accepted quote.