Golf Cart Repair Invoice Template (Free)
A golf cart invoice needs the cart identified by make, model, and serial, the service call itemized, parts (especially battery packs) listed individually with any core charge, and labor at your rate. Copy the template below, or use software that bills a community's carts on one consolidated statement.
What belongs on the invoice
- Business name and contact info
- Customer or community name, and unit number if applicable
- Cart make, model, year, serial
- Reported problem and work performed
- Line items — service call, parts, batteries, core/disposal, labor
- Subtotal, tax if applicable, total due
- Payment terms
The template
[Your Business Name]
[Address] · [Phone] · [Email]
Invoice #____ Date: __________
Bill To: [Customer / Community]
Cart: [year / make / model] Serial: __________
Unit #: ______ Location: ______________
PROBLEM: [what was reported]
WORK PERFORMED: [what you did]
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Description Amount
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Service call $______
Battery pack — ___ × [type] @ $___ $______
Core charge / old pack disposal $______
Parts (controller, solenoid, tires, etc) $______
- [part] $______
Labor — ___ hrs @ $___ $______
--------------------------------------------------
Subtotal $______
Tax (if applicable) $______
Total Due $______
Accepted: [card / cash / link]Unit numbers turn a lot into an account
Every cart in a community should have a unit number on its invoice. It’s how the property manager reconciles your statement, and it’s what turns one-off calls into a recurring account they won’t want to replace.
Skipping the copy-paste
Software that consolidates a month of cart repairs onto one community statement — and takes a card in a driveway for the retail jobs — covers both halves of this business.
Frequently asked questions
How should a battery pack replacement be invoiced?
Batteries as their own line at your price, labor separately, and a core charge or old-pack disposal line. It's the biggest ticket in this trade, and itemizing is what keeps it from being negotiated down.
Should I bill a service call for a community lot visit?
Yes, and it's fine to waive it when you service several carts on the same trip. Charging then discounting reads far better than never pricing it at all.
How do I invoice a retirement community with many carts?
One account, one consolidated monthly statement with each cart itemized by unit number. Property managers pay a single clear invoice much faster than a stack of individual tickets.