Grease Trap Cleaning Business Software (2026)
For a small grease trap business, ShowTheReceipts ($15/mo) bills the route automatically — recurring invoices on each restaurant's pump-out schedule with disposal and manifest fees itemized, on net terms with reminders that chase the slow payers for you.
How we picked
Entry-plan prices as published in 2026, checked against each vendor's own pricing page. Tools were judged on the small operator's real workflow — recurring route billing with disposal fees on commercial net terms — not on waste-manifest compliance systems.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Small operators: recurring route billing, disposal fees itemized, net terms with automatic follow-up |
| Joist | Free / $8/mo | Bare-bones estimates and invoices |
| Kickserv Flex | $19/mo | Budget scheduling with invoicing |
| Jobber | $29/mo (Core) | Crews dispatching several trucks |
| ServiceCore | $200/mo | Established liquid-waste fleets needing manifest documentation |
The small operator’s real workflow
Grease trap work is a route on a repeating clock, billed to restaurants that pay on their own timeline. The pumping part is easy — it’s collecting from 40 kitchens all on net-30 that gets messy.
Automatic follow-up is the difference between a route business and a collections job.
1. ShowTheReceipts — $15/mo
Recurring route invoices with disposal fees itemized, net terms, and automatic reminders.
2. Joist — Free / $8/mo
Simple estimates and invoices.
3. Kickserv Flex — $19/mo
Budget scheduling and invoicing.
4. Jobber — $29/mo (Core)
Dispatch for a multi-truck crew.
5. ServiceCore — $200/mo
Manifest documentation for a liquid-waste fleet.
Chasing payment politely
Frequently asked questions
What does a grease trap business need from software?
Recurring invoices matched to each restaurant's pump-out interval, disposal and manifest fees as separate lines, and automatic follow-up on net-30 accounts. Waste-manifest compliance systems become necessary at fleet scale, not at one truck.
What do I get with ShowTheReceipts for $15/month?
Quoting, invoicing, card payment, and one tax-ready ledger. Recurring invoicing and automated payment reminders are Pro-plan features at $39/month — the tier that makes a route business manageable.
How do I handle restaurants that pay late?
Automatic reminders on a set cadence, and a late fee in your service agreement. Restaurants pay whoever follows up consistently — being the vendor with a system is most of the collection strategy.