Hay Hauling and Delivery Invoicing App (2026)
Hay delivery bills per bale plus mileage, and sometimes the hay itself, which makes the invoice three lines that customers want to see separately. ShowTheReceipts ($15/mo) itemizes bales, hauling, and any stacking or fuel surcharge, and takes payment on delivery by card before the load comes off.
How we picked
Entry-plan prices as published in 2026, checked against each vendor's own pricing page or a recent third-party summary. Judged on the hauler's real workflow — per-bale and per-mile billing, delivery-day payment, and seasonal records — not on freight brokerage or load-board integration.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Hay haulers: per-bale and mileage lines, delivery-day card payment, repeat customer records |
| Invoice2go | $9.99/mo+ | Basic invoicing from the truck |
| Billdu | $4.99/mo+ | Cheapest simple invoicing |
| Joist | Free / $8/mo | Simple estimates and invoices |
| QuickBooks Online | $35/mo+ | Full accounting with a bookkeeper |
Three lines, not one number
Hay, hauling, and stacking. Every hauler who quotes one lump sum ends up defending their hay price against someone who never leaves their own driveway.
Separate lines make the mileage visible — which is where the cost actually is.
1. ShowTheReceipts — $15/mo
Bales, mileage, and stacking itemized, payment taken at the barn by card or link, and every delivery kept on the customer’s record.
2. Invoice2go — $9.99/mo+
Basic invoicing from the cab.
3. Billdu — $4.99/mo+
Cheapest simple invoicing.
4. Joist — Free / $8/mo
Simple estimates and invoices.
5. QuickBooks Online — $35/mo+
Full accounting, more machine than a hauling operation needs.
Zone pricing beats per-mile quoting
| Zone | Basis |
|---|---|
| 0–25 miles | Flat delivery fee |
| 25–75 miles | Higher flat fee |
| 75+ miles | Per loaded mile |
Three numbers you can quote on the phone without a calculator or a map.
Frequently asked questions
Should hay and hauling be on separate lines?
Yes, always. Customers compare hay prices constantly, and a combined number makes your hay look overpriced when in fact they're paying for a two-hour drive. Split it and both numbers look fair.
How should mileage be billed?
A per-loaded-mile rate from your yard, stated up front, or a flat delivery zone price for regular areas. Zone pricing is faster to quote on the phone and easier for a repeat customer to plan around.
Should I charge for stacking?
Yes, as an add-on line. Unloading onto the ground and stacking into a loft are different jobs by a wide margin, and the second one deserves its own price.
How do I keep track of repeat buyers season to season?
Keep every delivery on the customer record so last winter's quantities and prices are one search away. It makes the fall reorder call short and stops you re-quoting from memory.