Hay Hauling Invoice Template (Free)

What belongs on the invoice

• Business name and contact info
• Customer name and delivery address
• Delivery date
• Hay type, cutting, and bale count
• Line items — hay, hauling/zone, stacking, fuel surcharge
• Subtotal, tax if applicable, total due
• Payment terms — due on delivery

The template

[Your Business Name]
[Address] · [Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer Name]
Delivery to: ______________________
Hay: [type / cutting]     Bale type: [round / square]

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Hay — ___ bales @ $___                   $______
Delivery — [zone ___ / ___ loaded mi]    $______
Stacking — ___ bales @ $___              $______
Fuel surcharge                           $______
--------------------------------------------------
Subtotal                                 $______
Tax (if applicable)                      $______
Total Due on Delivery                    $______

Accepted: [card / cash / check / link]

Note the cutting

First cutting and third cutting are different products at different prices. Note which one you delivered — it’ll save you a headache when a customer reorders “the same as last time” back in February.

Skipping the copy-paste

With zone prices and bale rates saved, a delivery invoice is just two numbers and a tap — and a card taken right at the barn beats a check you’ll have to remember to chase down.