Heavy Equipment Repair Invoicing Software for a Small Shop (2026)
Independent heavy equipment repair means field service billed to contractors: travel, service-truck time, parts, and labor, often per machine on a jobsite. ShowTheReceipts ($15/mo) itemizes each of those against the specific machine, sends the invoice the same day, and gives the contractor a payment link instead of a net-60 habit.
How we picked
Entry-plan prices as published in 2026, checked against each vendor's own pricing page or a recent third-party summary. Judged on the independent field tech's real workflow — travel and service-truck billing, per-machine records, and getting contractors to pay — not on dealership parts inventory.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Independent field techs: travel/truck/parts/labor lines, per-machine history, same-day invoicing |
| Invoice2go | $9.99/mo+ | Simple invoicing from the service truck |
| ARI | $19.99/mo+ | Repair-order style invoicing |
| Kickserv Flex | $19/mo | Budget scheduling with invoicing |
| Torque360 | $99.99/mo+ | Shops running work orders across techs |
Field service is four different costs
Getting there, having the right truck, the parts, and the wrench time. Contractors accept all four — as long as they can see them.
A one-number invoice on a $6,000 repair is an invitation to a phone call.
1. ShowTheReceipts — $15/mo
Travel, service-truck time, parts, and labor itemized against a specific machine, invoiced from the jobsite the same day.
2. Invoice2go — $9.99/mo+
Simple invoicing from the truck.
3. ARI — $19.99/mo+
Repair-order style invoicing.
4. Kickserv Flex — $19/mo
Budget scheduling with invoicing.
5. Torque360 — $99.99/mo+
Multi-tech shop work orders.
Code it to the machine
Contractors track cost per unit. An invoice that names the machine and serial gets coded and approved in one pass; an invoice addressed to “the site” waits for someone to figure out which excavator it was.
Frequently asked questions
How should service-truck time be billed?
As its own rate, separate from your labor. A truck with a crane, welder, and compressor is capital equipment earning its keep, and folding it into an hourly labor number hides that.
What does a contractor need to see on the invoice?
Machine make, model, and serial or unit number, the date, hours, parts, and what failed. Contractors bill equipment costs against jobs, so an invoice they can code to a job gets approved fast.
Should I charge for travel to a remote jobsite?
Yes, as a stated per-mile or per-hour rate beyond a free radius. Two hours of gravel road each way is real cost, and contractors are used to paying it when it's quoted rather than discovered.
How do I keep history on machines I only see once a year?
Log every job against the specific unit, not just the customer. When the same machine comes back eighteen months later, that history is both faster diagnosis and proof of what you already fixed.