Home inspection

Home Inspection Invoice Template (Free)

By ShowTheReceipts · Updated

Short answer

A home inspection invoice needs the property address, inspection date, your license number, the base fee with the square footage it was priced from, each add-on service as its own line — radon, sewer scope, pool, mold — and payment terms stating the report is released on payment. Copy the template below, or use software that sends the payment link with the appointment confirmation.

What belongs on the invoice

  • Business name, inspector license number, contact info
  • Client name and phone — the buyer, not the agent
  • Property address and inspection date
  • Base fee with the square footage and year built it was priced from
  • Add-on lines — radon, sewer scope, pool/spa, mold, WDO
  • Trip or distance surcharge, if any
  • Payment terms — due before report release

The template

[Your Business Name] · Inspector Lic #________
[Address] · [Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Client Name]          Phone: __________
Property: ____________________________________
Inspection Date: __________   Sq Ft: ______  Built: ______

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Home inspection — ____ sq ft             $______
Radon test (placement + retrieval)       $______
Sewer scope                              $______
Pool / spa inspection                    $______
Mold / air quality sampling              $______
WDO / termite                            $______
Crawlspace or outbuilding surcharge      $______
Travel — ___ mi @ $___                   $______
Re-inspection (ref. report #______)      $______
--------------------------------------------------
Subtotal                                 $______
Tax (if applicable)                      $______
Total Due                                $______

Terms: Payment due prior to report release.
Report #________   Delivery: [email PDF]

Put the terms where they’re read

“Report released upon payment” belongs on the booking confirmation, not just the invoice. Say it a week before the inspection and nobody blinks. Say it the morning the report is due and it reads as a threat.

Bill the buyer, name the agent

Agents book a lot of inspections and pay for almost none of them. Put the buyer in the bill-to field and the agent’s name in a reference line — you’ll want the agent’s name for your own follow-up, not for your accounts receivable.

Skipping the copy-paste

Software with your square-footage tiers and add-on menu saved sends this at booking, with a payment link attached and the report going out on receipt.

Frequently asked questions

Can I really hold the report until payment?

Yes, if the terms say so before the inspection — put 'report released upon payment' on the confirmation and the invoice, not as a surprise afterward. Stated in advance it's a policy; introduced afterward it's a hostage negotiation.

Should the square footage appear on the invoice?

Yes. It's the reason the fee is what it is, and it heads off the comparison to a friend who paid less for a smaller house. A priced-from number is much harder to argue with than a round total.

How do I invoice a re-inspection?

As its own invoice at your reduced re-inspect fee, referencing the original inspection date and report number. Bundling it into the original job makes both the fee and the timeline harder to explain later.

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