Hood Cleaning Invoice Template (Free)
A hood cleaning invoice needs the hood and duct system cleaned with the number of hoods, exhaust fan service and filter replacement as separate lines, rooftop containment and grease disposal itemized, and the service date with the next due date and certificate number referenced for the kitchen's insurer.
What belongs on the invoice
- Business name and contact info
- Customer name and billing address
- Job or service date
- Line items — hood and duct cleaning, exhaust fan, filters, rooftop containment, disposal
- Subtotal, any tax, and total due
- Payment terms — deposit paid, balance due date
- Payment method(s) accepted
The template
[Your Business Name]
[Address] · [Phone] · [Email]
Invoice #____ Date: __________
Bill To: [Customer Name]
Job / Service Date: __________
Location: [Address]
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Description Amount
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Hood & duct cleaning — [__ hoods] $______
Exhaust fan service $______
Filter replacement — [__] $______
Rooftop containment / cleanup $______
Grease disposal $______
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Subtotal $______
Deposit paid -$______
Tax (if applicable) $______
Balance Due $______
Balance due [on receipt / net __ days].
Accepted: [cash / card / check / etc.]
Thank you for your business!The line that saves the argument
Itemizing the parts a customer can’t see is what makes the total defensible. A single lump sum invites haggling; a breakdown invites a question you can answer.
Skipping the copy-paste
A blank template works until you’re doing it between jobs. Invoicing software with your rates saved builds this in one tap, attaches a payment link, and keeps the deposit and balance on the same record.
Frequently asked questions
Should the certificate number be on the invoice?
Yes. The kitchen's insurer and health inspector both want proof of the last cleaning, and an invoice carrying the certificate number and next-due date is the document the manager will actually be able to find.
How do I bill filter replacement?
As a separate line with the count and unit price. Filters are a consumable the customer chooses to replace or not, and separating it lets a kitchen with new filters skip the charge.
What's the next-due date for?
It sets up the next sale. A quarterly kitchen that sees “next due: October” on its invoice knows the visit is coming, which is how one-off cleanings turn into contracts.