Horse Trailer Transport Invoicing Software (2026)
Equine transport bills per loaded mile with a minimum, plus layover, wait time, and any handling of health papers. ShowTheReceipts ($15/mo) itemizes each of those, takes a deposit when the haul is booked, and collects the balance on delivery by card.
How we picked
Entry-plan prices as published in 2026, checked against each vendor's own pricing page or a recent third-party summary. Judged on the owner-operator transporter's real workflow — per-mile quoting with layover and wait lines, deposits at booking, and delivery payment — not on freight brokerage.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Equine haulers: per-mile quoting, layover and wait lines, booking deposits, payment on delivery |
| Invoice2go | $9.99/mo+ | Basic invoicing from the truck |
| Billdu | $4.99/mo+ | Cheapest simple invoicing |
| Joist | Free / $8/mo | Simple estimates and invoices |
| QuickBooks Online | $35/mo+ | Full accounting with a bookkeeper |
Scheduled weeks out, cancelled in a day
An equine haul is booked far in advance and lost with one phone call. The deposit is what makes the date real.
Book it with a card, or don’t consider it booked.
1. ShowTheReceipts — $15/mo
Per-mile quoting with layover and wait lines, a deposit at booking, and the balance taken at delivery.
2. Invoice2go — $9.99/mo+
Basic invoicing from the truck.
3. Billdu — $4.99/mo+
Cheapest simple invoicing.
4. Joist — Free / $8/mo
Simple estimates and invoices.
5. QuickBooks Online — $35/mo+
Full accounting; more than a one-truck hauler needs.
The lines that get forgotten
| Line | Why it exists |
|---|---|
| Loaded miles | The base rate, with a minimum |
| Deadhead / return | Routes that don’t backfill |
| Layover | Boarding, feed, and your night |
| Wait time | Beyond a stated free window |
| Fuel surcharge | Billed as its own line |
Frequently asked questions
How much deposit should an equine hauler take?
Enough that a cancellation isn't free, charged by card when the date is booked. Horse hauls are scheduled weeks out and a late cancellation leaves a route you can't refill on short notice.
Should layover be a separate line?
Yes. An overnight layover means boarding, feed, and your time, and it's a real cost the customer should see priced rather than guessed at inside a mileage number.
How do I bill wait time at pickup?
A free window followed by a stated hourly rate. Waiting on a horse that won't load or paperwork that isn't ready is the most common unbilled hour in this trade.
When should I collect the balance?
On delivery, before the horse is unloaded and everyone scatters. A card payment or link at the barn beats invoicing someone who's now focused entirely on settling a new horse.