Hot tub moving and delivery

Hot Tub Moving and Delivery Invoice Template (Free)

By ShowTheReceipts · Updated

Short answer

A hot tub move invoice needs the spa by make and dimensions, the access route at both ends with gate widths and obstacles, the method used — dolly, sled, or crane — draining and prep, electrical disconnect and reconnect by a licensed electrician, any fence panel or gate removal, pad or foundation work, and refill and startup. Copy the template below, or use software that saves those method-based rates.

What belongs on the invoice

  • Business name, license, insurance, contact info
  • Customer name and phone
  • Spa — make, model, dimensions, dry weight
  • Access route at both ends — gate widths, slopes, obstacles
  • Method — dolly, sled, or crane
  • Draining and prep
  • Fence or gate removal and reinstall
  • Electrical disconnect and reconnect (licensed)
  • Pad or foundation, refill and startup

The template

[Your Business Name] · License #____ · Insured
[Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer Name]        Phone: __________

SPA: [make / model]  Size: __ x __ x __
Dry weight: ______ lbs

PICKUP: _______________________________________
   Gate width: ___ in  Slope: ___  Obstacles: ___
DELIVERY: _____________________________________
   Gate width: ___ in  Slope: ___  Obstacles: ___
Method: [dolly / sled / crane]

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Site assessment                          $______
Drain + prep for transport               $______
Base move — [method], ___ crew           $______
Spa dolly / sled equipment               $______
Crane + operator — ___ hrs               $______
Stairs / slope surcharge                 $______
Fence panel or gate removal + reinstall  $______
Landscape protection                     $______
Pad: [pavers / pad / reinforced deck]    $______
Leveling + shimming                      $______
Electrical disconnect (licensed)         $______
Electrical reconnect (licensed)          $______
Refill + startup chemistry               $______
Old spa removal + disposal               $______
Mileage — ___ mi @ $___                  $______
--------------------------------------------------
Subtotal                                 $______
Tax (if applicable)                      $______
Deposit received                        -$______
Total Due                                $______

Pad must be level and rated for filled weight
(approx ______ lbs). Assessment of deck or structure
capacity is the owner's responsibility.

A spa that weighs 800 pounds empty can exceed 5,000 pounds once it’s filled with water and people. On a deck, that’s a structural question, so stating the filled weight with a note that capacity assessment is the owner’s responsibility is worth having on every job.

Assess before delivery day, always

Gate widths, slopes, overhead branches, AC units — a spa on a truck at a house it can’t actually get into means a wasted crew, a rescheduled crane, and an unhappy customer. It’s entirely preventable with a few photos or a fifteen-minute visit beforehand.

Quote the electrician or exclude them

The customer wants to use the spa the day it arrives. The most common reason they can’t is nobody arranged the 240V circuit — so either subcontract it as a line item or say plainly that it’s excluded and needs booking separately.

Skip the copy-paste next time

Software that saves your method-based rates, crane line, and electrical subcontract builds this invoice at delivery, with the access notes already sitting on the job.

Frequently asked questions

When does a hot tub need a crane?

When the access route is blocked by a structure, a slope, or a fence line that can't be opened — common on infill lots and hillside yards. Identify it during the site assessment and quote the crane as its own line, because discovering it on delivery day means a wasted crew and a rescheduled crane.

Should electrical be included?

No — subcontract it to a licensed electrician and show it as its own line, or exclude it. A 240V spa circuit with a GFCI disconnect is licensed work, and it's also the item most likely to delay the customer's first soak if nobody arranged it.

Who pays for fence removal?

The customer, either as your line item or by handling it themselves before you arrive. Removing and reinstalling fence panels is common and entirely predictable — quote it at the assessment so nobody discovers it with a spa on the truck.

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