Ice Machine Service and Cleaning Invoicing App (2026)
Ice machine work is a health-code-driven cleaning cycle — usually twice a year per unit — plus repairs and water filter changes in between. ShowTheReceipts ($15/mo) bills the cleaning agreement on a recurring schedule to a saved card or net terms, records each unit by serial and location, and attaches the cleaning record the health inspector will eventually ask about.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the solo technician's real workflow — recurring cleaning agreements, per-unit records, filter change scheduling, and restaurant invoicing — not on parts distribution, multi-tech dispatch, or enterprise account management.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Solo techs: recurring cleaning agreements, per-unit records, filter scheduling, restaurant invoicing |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| Wave | Free / $16/mo | Free invoicing with light bookkeeping |
| Kickserv Flex | $19/mo | Budget scheduling with invoicing |
| Jobber | $29/mo (Core) | Companies running several techs on routes |
A cleaning nobody remembers to book
Ice machines get cleaned when someone remembers, which in practice is roughly never. That’s a problem for the restaurant, a warranty risk for the machine, and honestly the entire commercial opportunity for you.
An agreement fixes it for both parties: you schedule it, they stop thinking about it.
1. ShowTheReceipts — $15/mo
Recurring cleaning agreements billed automatically, each unit recorded by serial and location, filter changes scheduled, cleaning records attached to the job.
2. Invoice2go — $9.99/mo+
Basic invoicing without recurring schedules.
3. Wave — Free / $16/mo
Free invoices plus light bookkeeping.
4. Kickserv Flex — $19/mo
Budget scheduling with invoicing.
5. Jobber — $29/mo (Core)
Route scheduling for a company with several techs.
What the agreement should cover
- Cleaning and sanitizing — per unit, at a stated frequency
- Water filter replacement — bundled or scheduled
- Condenser cleaning
- Inspection report — with a dated record left on site
- Priority response on repairs, at a stated rate
- Repairs — billed separately at agreement-holder rates
The record is what they’re buying
The cleaning matters, sure, but the dated, per-unit record that satisfies a health inspector is what makes it worth paying for on a schedule — and it’s a document a one-off cleaner never leaves behind.
Filters sell themselves at the right moment
Standing in front of a scaled-up evaporator with the panel off is when a customer finally understands water filtration. Quote the filter schedule right there — it’s a small recurring line that prevents the expensive failure you’re both looking at.
Frequently asked questions
How often should ice machines be cleaned?
Twice a year is the common standard, more in high-volume or dusty environments, and most manufacturers require it to keep the warranty valid. That cadence is exactly what makes this a recurring-revenue trade rather than a repair trade.
Why does the cleaning record matter?
Because ice is a food product and health inspectors ask. A dated record per unit — showing who cleaned it and when — protects the restaurant, which is precisely why they'll keep paying for the agreement.
Should water filters be part of the agreement?
Yes, bundled or as a scheduled add-on. Filters are the difference between a machine that runs and one that scales up and fails, and selling them on a schedule is easier than convincing someone to buy a filter after their machine dies.
Cleaning agreement or per-visit calls?
An agreement, every time. Per-visit means re-selling a cleaning nobody enjoys thinking about; an agreement means the visit happens, the invoice goes out automatically, and the machine doesn't fail during a lunch rush.