Livestock Hauling Invoice Template (Free)

What belongs on the invoice

• Business name, contact info, DOT/MC number
• Customer name
• Origin and destination
• Head count, species, and class
• Load and unload times
• Line items — loaded miles or per head, wait, layover, fuel, dead-head
• Total due and terms

The template

[Your Business Name]
[Address] · [Phone] · [Email]     DOT/MC #______

Invoice #____        Date: __________
Bill To: [Customer Name]
From: [origin]        To: [destination]
Head: ____   Species/Class: ______________
Loaded: ____ : ____     Unloaded: ____ : ____

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Transport — ___ loaded mi @ $___/mi      $______
  (or) Per head — ___ head @ $___        $______
Minimum charge adjustment                $______
Wait time — ___ hrs @ $___ (after ___)   $______
Layover                                  $______
Dead-head / return                       $______
Fuel surcharge                           $______
--------------------------------------------------
Subtotal                                 $______
Total Due                                $______

Terms: due on receipt. Accepted: [card / check / link]

Load and unload times are not a formality

They’re your record of wait time. Without them, the wait-time line on your invoice comes down to your word against theirs, and most people just drop it rather than argue.

Skipping the copy-paste

Rates saved once, head count and miles entered at the chute, invoice sent before you’re out of the driveway — that’s what puts you at the front of a rancher’s payment stack.