Livestock Hauling Invoicing Software (2026)
Livestock hauling bills per loaded mile or per head with a minimum, plus wait time and fuel. ShowTheReceipts ($15/mo) saves those rates, itemizes each run including deadhead and wait, and sends the invoice from the truck the day of the haul instead of at the end of the month.
How we picked
Entry-plan prices as published in 2026, checked against each vendor's own pricing page or a recent third-party summary. Judged on the owner-operator hauler's real workflow — per-mile and per-head billing, wait-time and fuel lines, and same-day invoicing — not on freight brokerage or fleet dispatch.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Livestock haulers: per-mile and per-head rates, wait and fuel lines, same-day invoicing from the truck |
| Invoice2go | $9.99/mo+ | Basic invoicing from the cab |
| Billdu | $4.99/mo+ | Cheapest simple invoicing |
| Joist | Free / $8/mo | Simple estimates and invoices |
| QuickBooks Online | $35/mo+ | Full accounting with a bookkeeper |
Rates that change by the call
A forty-mile sale-barn run and a six-hundred-mile bull delivery are not the same product, and neither is the pot load you waited two hours to fill.
Save every rate; quote from the list, not from memory.
1. ShowTheReceipts — $15/mo
Per-mile, per-head, wait-time, and fuel-surcharge lines saved once and itemized per haul, invoiced from the truck the same day.
2. Invoice2go — $9.99/mo+
Basic invoicing from the cab.
3. Billdu — $4.99/mo+
Cheapest simple invoicing.
4. Joist — Free / $8/mo
Simple estimates and invoices.
5. QuickBooks Online — $35/mo+
Full accounting; overkill for a one-truck operation.
Wait time is the leak
Two hours at a chute, unbilled, twice a week, all season.
Put a free window and an hourly rate in writing. It’s the highest-return sentence on your rate sheet.
Frequently asked questions
Per mile or per head for livestock hauling?
Per loaded mile with a stated minimum is the norm for longer runs; per head suits short local moves and sale-barn work. Save both rates so you can quote whichever fits the call without recalculating.
Should I bill wait time at the chute?
Yes, after a stated free window. Waiting on cattle to load is the single biggest unbilled cost in this business, and a published rate after 60 or 90 minutes changes how fast people get organized.
How do I handle fuel price swings?
Use a fuel surcharge line tied to a stated baseline rather than reprinting your rate sheet every quarter. Customers accept a visible surcharge far more easily than a base rate that keeps moving.
When should I invoice?
The day of the haul, from the truck. Farm and ranch cash moves in bursts around sale days, and being in the stack early is most of what determines whether you're paid in a week or a season.