Manure hauling & spreading

Manure Hauling Invoice Template (Free)

By ShowTheReceipts · Updated

Short answer

A manure hauling invoice bills agitation by the hour, hauling by the load or thousand gallons, and spreading by the acre, with setup and distance surcharges listed separately. Copy the template below, or use software with those rates saved so you can invoice from the field the day the pit is empty.

What belongs on the invoice

  • Business name and contact info
  • Customer name and farm
  • Dates worked
  • Source (pit/barn) and destination fields with acres
  • Line items — agitation, hauling, spreading, setup, distance surcharge
  • Total due and terms

The template

[Your Business Name]
[Address] · [Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer / Farm]
Source: [pit / barn]      Dates: ______ to ______
Fields spread: ______________   Acres: ______

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Agitation — ___ hrs @ $___               $______
Hauling — ___ loads @ $___               $______
  (or) ___ ,000 gal @ $___               $______
Spreading / injection — ___ ac @ $___    $______
Setup & teardown                         $______
Distance surcharge (beyond ___ mi)       $______
--------------------------------------------------
Subtotal                                 $______
Total Due                                $______

Terms: due on receipt. Accepted: [card / check / link]

Record the acres and the gallons

Both numbers matter to the farmer — for nutrient planning and for comparing you against last year’s operator. An invoice that carries them is one they’ll actually keep.

Skipping the copy-paste

Rates saved per operation means the invoice is just load counts and acres entered from the field, and it’s in the farmer’s hands while the job’s still fresh in their mind.

Frequently asked questions

Why bill agitation separately?

Because it's hours of equipment running before a single load moves. Buried inside a per-load rate it makes your hauling look expensive while hiding where the time actually went.

Loads or gallons?

Whichever your customer thinks in — gallons for liquid systems, loads for solid. Pick one per job, state it clearly, and keep the rate consistent so year-over-year comparisons are easy.

Should distance be a surcharge?

Yes, beyond a stated radius. Hauling to a field five miles further is real time and fuel, and a stated surcharge is far cleaner than quietly inflating the per-load rate.

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