Massage Therapist Invoice Template
A massage therapy invoice should state the session length and modality, any travel or after-hours fee, package or gift certificate credit applied with sessions remaining, gratuity as an optional line, and the cancellation policy. ShowTheReceipts saves those as reusable lines so a 90-minute house call or a corporate chair day invoices in seconds and takes card on the spot.
Header block
- Business name, license / certification number, phone
- Client or company name and contact
- Date of service, session start time and duration
- Invoice number and payment method
Session lines
- Session — 60 / 90 / 120 minutes
- Modality premium — deep tissue, sports, prenatal, hot stone, cupping
- Couples or back-to-back — same address
- Travel fee — by zone
- After-hours, weekend, or holiday premium
- Package or gift certificate credit — with sessions remaining
Corporate event block
| Line | Basis |
|---|---|
| Chair massage | Hours × therapists, stated minimum |
| Setup and teardown | Flat |
| Travel | Zone or mileage |
| Terms | Net 15 / net 30, with PO or contact |
Terms footer
Cancellation window, deposit taken, and no-show fee, in one line. Plus a note that the invoice is suitable for HSA/FSA submission, which clients frequently don’t know to ask about.
What not to do
- Don’t omit your license number — it’s what makes the invoice reimbursable
- Don’t bill a package as a lump with no remaining count
- Don’t auto-add gratuity on a private session
- Don’t invoice a corporate client the way you invoice an individual — they need terms, a contact, and a reference number
Frequently asked questions
Does a cash-pay client need an invoice?
They need a receipt, and many need documentation — HSA and FSA reimbursement, employer wellness stipends, and personal-injury claims all require a proper invoice with your license number on it.
What should be on it for HSA or FSA reimbursement?
Your business name and license number, the client's name, date of service, service description, amount paid, and payment method. Missing the license number is the most common reason a submission comes back.
How should a corporate chair event be invoiced?
Hours per therapist, a stated minimum, setup and travel, billed to the company on net terms with a PO or contact name. Corporate accounts pay reliably when the invoice matches their process and slowly when it doesn't.
Should gratuity be a line item?
Offer it, never auto-add it for an independent session. Corporate events are the exception — a service charge stated in the booking agreement is normal there and should appear as its own line.