Mobile Massage Therapist Invoicing App (2026)
Mobile massage is priced by session length plus travel, and needs a deposit because a cancelled house call costs the drive and the window both. ShowTheReceipts ($15/mo) holds a card at booking, saves session and package pricing with travel zones, bills corporate chair events by the hour, and takes payment before you pack the table.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the independent therapist's workflow — deposits, session and package pricing, travel fees, corporate event billing, and payment on site — not on clinic scheduling with insurance claims, SOAP charting, or multi-practitioner room management.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Mobile therapists: deposits, travel zones, packages, corporate event billing |
| Square Appointments | Free / $29/mo+ | Simple booking tied to Square processing |
| Vagaro | $23.99/mo+ | Booking with a consumer-facing marketplace |
| Acuity Scheduling | $20/mo+ | Appointment scheduling with intake forms |
| Jane App | $54/mo+ | Clinics needing charting and insurance billing |
You’re selling the drive, not just the hour
A house call is really a session wrapped in travel, setup, and a table you carry twice. Therapists who price the hour and just absorb the rest end up working eleven-hour days for six billable ones.
Travel zones and deposits are the two adjustments that fix it.
1. ShowTheReceipts — $15/mo
Card at booking, session and package pricing, travel zones, corporate hourly billing on terms, payment on site.
2. Square Appointments — Free / $29/mo+
Simple booking with Square card processing.
3. Vagaro — $23.99/mo+
Booking with a consumer marketplace attached.
4. Acuity Scheduling — $20/mo+
Appointment scheduling with intake forms.
5. Jane App — $54/mo+
Built for clinics needing charting and insurance claim submission.
The lines a mobile massage invoice needs
- Session — 60 / 90 / 120 minutes
- Modality premium — deep tissue, sports, prenatal, hot stone
- Couples or back-to-back sessions — same address
- Travel fee — by zone
- After-hours, weekend, or holiday — premium
- Corporate chair event — hourly per therapist, with a minimum
- Setup / teardown — on events
- Package credit applied — sessions remaining
- Deposit / late cancellation fee
Corporate is the steady half of the business
Individual house calls are unpredictable. A monthly office chair-massage day, on the other hand, is booked in advance, paid on terms, and tends to refer new private clients constantly.
Price it hourly with a minimum, invoice the company, and treat it as the anchor it really is.
Deposit, window, done
A house call cancelled an hour out is a wasted afternoon. State the window at booking, hold a card, apply the policy the same way every time — clients accept it just fine when it’s consistent and only resent it when it’s improvised.
Frequently asked questions
Should a mobile massage carry a travel fee?
Yes, by zone. A 60-minute session with 50 minutes of driving is a two-hour job — a zone fee prices that honestly without inflating your session rate for the clients who live nearby.
How do I bill corporate chair massage events?
Hourly per therapist with a stated minimum, plus setup and travel, invoiced to the company on terms. Corporate work is the most reliable revenue in mobile massage and it's paid by a finance department, not a client — bill it like a business.
How should packages be handled?
Sold up front as a single line, then a zero-balance invoice at each session showing the credit used and sessions remaining. It prevents every package dispute before it starts.
Does this handle insurance billing?
No — insurance claims and clinical charting are their own category of software. This is for cash-pay, mobile, corporate, and package work where you need booking, deposits, and payment rather than claim submission.