Mobile Nail Tech Deposit and Invoice Template
A mobile nail tech invoice should state the service, hold a deposit at booking and credit it to the balance, price a full set separately from a fill, and itemize nail art per nail, soak-off, repairs, and the travel fee — with a per-person line for nail parties. ShowTheReceipts holds the deposit at booking with a stated cancellation window, saves each service as a reusable line, and takes payment on site instead of waiting on a Venmo transfer.
Header block
- Business name, license, phone
- Client name and contact
- Service date, location, and start time
- Invoice number, deposit reference, payment method
Service lines
- Full set — acrylic, gel, dip, priced separately from a fill
- Fill — priced by how grown-out (e.g. two-week, three-week)
- Gel / regular manicure, pedicure
- Nail art — add-on, per nail for custom or 3D work
- Soak-off / removal, repairs — their own lines
- Travel fee — flat or by distance
- Deposit applied — credited to the balance
Deposit and terms
| Item | Standard |
|---|---|
| Booking deposit | Held at booking, applied to the service |
| Cancellation window | 24 hours’ notice to keep the deposit |
| No-show / late cancel | Deposit forfeited |
| Travel fee | On the invoice, not verbal |
A deposit smaller than the cost of your time is a formality. For a booked two-hour set, the deposit should hurt to lose.
Mobile pricing, not shop pricing
Mobile is a premium service — you’re saving the client the trip. Replace shop overhead with a travel fee on its own line rather than quietly undercharging because you “don’t have a salon.”
Nail parties and groups
One invoice, a per-person line for each guest’s service, plus travel, with any group deposit credited. Quote the per-head price when the party’s booked so the total isn’t a surprise.
What not to do
- Don’t price a full set and a fill the same
- Don’t start “a few designs” without quoting the art first
- Don’t undercharge mobile work — put the travel fee on the invoice
- Don’t leave the deposit and cancellation policy verbal
Frequently asked questions
How much deposit should a nail tech take?
Enough to cover the time a no-show would cost — a common rule is up to your hourly value for the booked service, e.g. up to $60 for a two-hour full set. Held at booking and applied to the final invoice, so a no-show still pays for your blocked-out time.
How do I price a full set versus a fill?
As two different services, never the same. A full set builds from bare nails; a fill maintains existing enhancement. Charging one price for both means you're doing near-full-set work at fill rates — price the fill by how grown-out it is if you want the calendar to stay healthy.
How should nail art be billed?
As an add-on, separate from the base service — commonly per nail for custom freehand or 3D work. Quote it before you start so a 'few little designs' request doesn't turn into unpaid time you can't put back on the invoice.
How do I invoice a nail party?
One invoice with a per-person line for each guest's service, plus the travel fee, with any group deposit credited. The per-head breakdown keeps a party booking from becoming a splitting-the-bill argument at the end.