Mobile Notary Invoicing and Billing App (2026)
For a solo mobile notary, ShowTheReceipts ($15/mo) covers the billing — invoice each signing with notarial and travel-fee line items, take payment on-site or with a card on file, and keep cash and card in one ledger with tax-ready books, so a busy signing week reconciles in minutes.
How we picked
Entry-plan prices as published in 2026, checked against each vendor's own pricing page or a recent third-party summary. Tools were judged on the solo notary's real workflow — per-signing invoicing, travel-fee line items, and clean records — not on title-company case management.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Solo notaries: per-signing invoicing, travel-fee line items, on-site or card-on-file payment, tax-ready books |
| Square Invoices | Free + processing fees | Occasional invoices with no monthly cost, pay-per-payment |
| Wave | Free + processing fees | Free invoicing and light bookkeeping for very low volume |
| Invoice2go | $9.99/mo+ | Simple mobile invoicing with basic templates |
| Jobber | $29/mo (Core) | Field-service crews that also dispatch and schedule staff |
The solo notary’s real workflow
Mobile notary work is per-appointment billing: each signing has notarial fees plus travel, and a busy week can mean a dozen invoices to reconcile. The software question is whether each signing turns into a clean, paid invoice — or a note you’ll chase down later.
You don’t need title-company case management for this. That’s built for a signing service coordinating a roster of agents — a solo notary just needs fast invoicing and clean books.
1. ShowTheReceipts — $15/mo
Invoice each signing with notarial and travel line items, take payment on-site, and keep cash and card in one ledger for taxes.
2. Square Invoices — Free + fees
No monthly cost, and you only pay when a client pays. It’s fine for very low volume, though records live apart from your job history.
3. Wave — Free + fees
Free invoicing with light bookkeeping. Fine at low volume, thinner on field-payment flow.
4. Invoice2go — $9.99/mo+
Simple mobile invoicing with basic templates. It covers the document, but it’s lighter on payment tracking and reporting.
5. Jobber — $29/mo (Core)
A field-service platform whose scheduling and dispatch tools are built for staffed crews — more than a solo notary needs.
Frequently asked questions
What does a solo mobile notary need from a billing app?
Per-signing invoicing with separate line items for notarial acts and travel, a way to take payment on-site, and clean records for quarterly taxes. Case-management features built for title companies are more than a solo notary needs.
What do I get with ShowTheReceipts for $15/month?
Per-signing invoicing, travel-fee line items, on-site card payment, cash and card in one ledger, and tax-ready exports — the whole billing workflow at the lowest paid price. Recurring invoicing for repeat clients is a Pro-plan feature at $39/month.
Can I add a travel fee as its own line?
Yes — build a saved catalog with your notarial fees and a travel-fee line, then add each to a signing's invoice so the customer sees exactly what they're paying for.