Mobile Notary Loan Signing Fee Schedule Template
A loan signing fee schedule should price by signing type (refinance, purchase, seller-only, HELOC, reverse, loan mod), add travel by zone, and itemize print sets, scan-backs, after-hours and weekend signings, and a trip fee for signings that cancel at the table. Publish it to your title and escrow clients rather than quoting job by job — a written schedule is how you stop negotiating every assignment.
Signing types
- Refinance — base signing fee
- Purchase (buyer) — base or slightly above
- Seller-only package — lower, smaller package
- HELOC — lower, short package
- Reverse mortgage — premium, longer appointment
- Loan modification — its own rate
- Single-document notarization — flat per signature plus travel
Add-on lines
- Travel — by zone, published as a map or radius bands
- Print set — per set, by page count band
- Second print set — borrower copy
- Scan-backs — per package, with turnaround stated
- After-hours, weekend, or holiday — premium
- Same-day or rush assignment
- Wait time — beyond a stated grace period, hourly
- Trip fee — signing cancelled at the table or borrower not present
- Return shipping drop-off
Publish it once, to everyone
Send the schedule to every title, escrow, and signing service you work with, and reference it on every invoice.
A fee negotiated per assignment is a fee that only ever moves in one direction.
Bill the wait
Borrowers show up late, packages arrive late, and documents come back for corrections. A stated grace period followed by an hourly wait charge is really the only thing that makes a two-hour appointment for a 45-minute signing worth showing up for.
Charge for the print, honestly
A 200-page package printed in duplicate is 400 sheets. Price by page band, publish the bands, and stop absorbing the biggest packages as if they were the smallest ones.
Frequently asked questions
Why publish a schedule instead of quoting per job?
Because job-by-job quoting turns every assignment into a negotiation with a scheduler whose entire job is lowering your fee. A schedule sent to the title company once becomes the terms of the relationship.
How should print and scan-backs be charged?
Per document set, separately — a 180-page package printed twice plus scan-backs is real time, real toner, and real paper. Bundling it into the signing fee is why many notaries quietly earn less on the biggest packages.
What about a signing that falls apart at the table?
A trip fee, stated in your schedule — commonly 50% of the signing fee, or a flat print-and-travel charge. You drove, you printed, and the failure was on their side; this is standard and title companies expect it.
Should I discount for volume from one title company?
Only for volume in your own area. A company sending you three signings a week across the metro isn't saving you anything — same drives, same packages. Discount density, not loyalty.