Notary Invoice Template (Free)
A notary invoice needs each notarized signature counted at your state's statutory fee, the travel fee listed separately since it's the part you actually set, plus wait time, printing and scanning, and after-hours or weekend rates — because the notarial act fee is capped by law and the travel fee is not.
What belongs on the invoice
- Business name and contact info
- Customer name and billing address
- Job or service date
- Line items — notarial acts, travel fee, wait time, printing, scanning, after-hours
- Subtotal, any tax, and total due
- Payment terms — deposit paid, balance due date
- Payment method(s) accepted
The template
[Your Business Name]
[Address] · [Phone] · [Email]
Invoice #____ Date: __________
Bill To: [Customer Name]
Job / Service Date: __________
Location: [Address]
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Description Amount
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Notarial acts — [__ @ statutory fee] $______
Travel fee $______
Wait time — [__ min] $______
Printing / scan-backs — [__ pages] $______
After-hours / weekend surcharge $______
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Subtotal $______
Deposit paid -$______
Tax (if applicable) $______
Balance Due $______
Balance due [on receipt / net __ days].
Accepted: [cash / card / check / etc.]
Thank you for your business!The line that saves the argument
Itemizing the parts a customer can’t see is what makes the total defensible. A single lump sum invites haggling; a breakdown invites a question you can answer.
Skipping the copy-paste
A blank template works until you’re doing it between jobs. Invoicing software with your rates saved builds this in one tap, attaches a payment link, and keeps the deposit and balance on the same record.
Frequently asked questions
Why separate the notarial fee from travel?
Because most states cap what you can charge per notarial act, and nothing caps a mobile travel fee. Blending them can read as overcharging on a regulated fee; separating them is both legal hygiene and better business.
Should I bill wait time?
Yes, past a short grace period. A signer who arrives 40 minutes late has consumed an appointment slot, and a stated wait rate is what makes that recoverable.
What about printing loan documents?
Itemize it per page or per document set. A 150-page loan package is real toner, paper, and time — and signing services expect to see it as its own line.