Paint Protection Film Invoice Template (Free)
A paint protection film invoice needs the vehicle with VIN, the coverage package and panels covered, the film brand and thickness, any paint correction performed before application, disassembly and reassembly, ceramic coating if added, the manufacturer warranty registration reference, and a note on the paint condition observed at intake. Copy the template below, or use software that carries the approved quote into the invoice.
What belongs on the invoice
- Business name and contact info
- Customer name, phone
- Vehicle — year, make, model, color, VIN
- Coverage package — panels listed explicitly
- Film — brand, series, thickness, finish
- Paint condition at intake and correction performed
- Disassembly and reassembly
- Ceramic coating, if added
- Warranty — manufacturer registration reference and your labor term
The template
[Your Business Name]
[Phone] · [Email]
Invoice #____ Date: __________
Bill To: [Customer] Phone: __________
Vehicle: [year / make / model] Color: __________
VIN: ________________________
Package: [full front / track / full body / custom]
Panels covered: ________________________________
Film: [brand / series] Thickness: ___ mil
Finish: [gloss / matte]
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Description Amount
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Intake inspection + documentation $______
Decontamination wash + clay $______
Paint correction — [1-step / 2-step] $______
PPF — [package], ___ panels $______
Custom / bulk-cut panels $______
Edge wrapping $______
Disassembly + reassembly $______
Ceramic coating over film $______
Interior / glass add-ons $______
Rush fee $______
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Subtotal $______
Tax (if applicable) $______
Deposit received -$______
Total Due $______
PAINT AT INTAKE: [swirls / chips / repaint noted]
Photos taken: [yes] Ref: ______________
WARRANTY: Film ___ yrs (manufacturer, registered
ref #______). Installation ___ yrs on lifting and
edges. Excludes prior bodywork and aftermarket paint.Photograph the paint before you touch it
PPF is transparent, so every existing defect stays visible and becomes yours. A documented intake inspection turns “these swirls were always there” from a dispute into a photograph, and it’s how paint correction gets sold honestly.
Say what the package covers, panel by panel
“Full front” means different things at different shops. List the panels — bumper, hood partial or full, fenders, mirrors, headlights — because the customer’s mental image and yours are rarely identical.
Register the warranty and print the reference
The manufacturer warranty is a big part of what the customer paid for. Registering it and recording the reference takes two minutes and is the thing they’ll need years later, long after they’ve lost the invoice.
Skipping the copy-paste
Software with your coverage packages, film options, and correction tiers saved builds this from the approved quote with the intake photos already attached.
Frequently asked questions
Why note the paint condition at intake?
Because PPF magnifies whatever is underneath it, and existing swirls, chips, or repainted panels become visible complaints after installation. A dated note and photos at intake is what makes correction an upsell rather than an accusation.
Should paint correction be a separate line?
Yes, always. Film locks in the paint's current condition — correcting first is a genuinely separate service with its own hours, and bundling it makes an expensive necessity look like padding.
What does warranty registration mean on the invoice?
Most premium films carry a manufacturer warranty that must be registered against the installation. Printing the registration reference proves it was done and gives the customer what they need if the film yellows or lifts years later.