Paintball and Airsoft Field Booking Software (2026)
Field revenue is entry plus rental packages plus consumables, and the parties that fill your weekends need deposits. ShowTheReceipts ($15/mo) takes a party deposit at booking, itemizes entry, rentals, and paint on one invoice, and keeps the whole weekend's takings in one ledger.
How we picked
Entry-plan prices as published in 2026, checked against each vendor's own pricing page or a recent third-party summary. Judged on the field operator's real workflow — party deposits, package and consumable billing, and clean cash-and-card records — not on retail inventory or multi-location POS.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Field operators: party deposits, package and paint lines, cash and card in one ledger |
| Checkfront | $49/mo+ | Online booking calendar with payments |
| Square | Free + processing | On-site card payments with a simple item list |
| Peek Pro | Commission-based | Consumer marketplace bookings |
| Rezdy | $49/mo+ | Selling through travel and activity channels |
Three revenue lines per player
Entry. Rental package. Paint. Fields that bundle everything into one number lose the paint sales, which is where the margin actually is.
1. ShowTheReceipts — $15/mo
Party deposits at booking, entry, package, and paint as separate lines, and cash and card landing in one ledger.
2. Checkfront — $49/mo+
Booking calendar with payments.
3. Square — free + processing
On-site card payments with a basic item list.
4. Peek Pro — commission-based
Consumer marketplace bookings.
5. Rezdy — $49/mo+
Activity channel distribution.
The package menu
| Package | Contents |
|---|---|
| Walk-on field fee | Entry only, own gear |
| Basic rental | Marker, mask, air, 200 rounds |
| Full day | Marker, mask, unlimited air, 1,000 rounds |
| Party package | Per player, min headcount, deposit required |
| Extra paint | Per bag / per case |
Frequently asked questions
Should birthday and group bookings require a deposit?
Yes. A party books your best field slot on a Saturday, and a cancellation without a deposit is a lost day. A card at booking converts a phone enquiry into an actual reservation.
How should rental packages be priced?
As named packages — entry, marker, mask, air, and a set amount of paint — with extra paint sold by the bag or case. Named tiers sell far better at a counter than an à la carte list a parent has to assemble.
How do I track cash on a busy Saturday?
Run every sale through the same system whether it's cash or card, so the day reconciles itself. Field days are the classic case where undocumented cash becomes a tax problem later.
Should I charge a field fee for players with their own gear?
Yes — a walk-on field fee plus a paint-purchase policy. Owned-gear players still use your fields, staff, and insurance, and a separate fee prices exactly that.