Powersports Service Invoicing App for a Small Shop (2026)
An independent powersports shop needs repair orders and payment, not a dealer management system built around unit inventory. ShowTheReceipts ($15/mo) writes a parts-and-labor repair order per machine, takes digital approval before parts are ordered, bills seasonal storage on a recurring schedule, and collects at pickup.
How we picked
Entry-plan prices as published in 2026, checked against each vendor's own pricing page or a recent third-party summary. Judged on the independent service shop's real workflow — repair orders, parts deposits, storage billing, and payment at pickup — not on dealership inventory, floorplan, or F&I.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Independent shops: repair orders, digital approval, parts deposits, storage billing, pickup payment |
| Billdu | $4.99/mo+ | Cheapest basic invoicing |
| ARI | $19.99/mo+ | Repair-order invoicing for independents |
| Shift Industry | $60/mo+ | Shops doing service plus unit sales |
| Lightspeed DMS | Quote-based | Dealerships with inventory and floorplan |
The software gap in powersports
Everything sold into this industry assumes a showroom. Floorplan, F&I, unit inventory, sales desk — none of it exists in a service-only shop.
You need a repair order, an approval, and a payment. That’s the whole system.
1. ShowTheReceipts — $15/mo
Repair orders per machine with VIN and hours, approval by text before parts are ordered, recurring storage billing, and payment at pickup.
2. Billdu — $4.99/mo+
Cheapest basic invoicing.
3. ARI — $19.99/mo+
Repair-order invoicing for independent shops.
4. Shift Industry — $60/mo+
Service plus sales for a shop with a floor.
5. Lightspeed DMS — quote-based
Full dealership management, priced and scoped for a dealership.
Three policies that pay for themselves
- No parts ordered without written approval.
- Parts deposit up front, always.
- Storage fee after a stated grace period.
Post them on the counter. The awkward conversations stop within a month.
Frequently asked questions
Do I need a dealer management system to run a service shop?
Only if you carry units for sale. A DMS is built around inventory, floorplan interest, and F&I paperwork — a service-only shop pays for all of it and uses the repair-order tab.
How do I stop machines piling up in the back?
Written approval before parts are ordered, a deposit covering those parts, and a published daily storage fee after a stated grace period. Those three policies clear a yard faster than any amount of phone calls.
How should seasonal storage be billed?
Recurring monthly against a card on file, per machine. It turns floor space into predictable revenue and gives you a live list of what's actually in the building.
What should be on a powersports repair order?
Make, model, VIN, mileage or hours, the customer complaint, parts with prices, labor hours, and shop supplies. The VIN and hours are what make a warranty or repeat-repair conversation short.