Private Pay Caregiver Invoicing App (2026)
An independent caregiver bills hours across many short visits to a family member who usually wasn't there. ShowTheReceipts ($15/mo) logs each visit with its hours and rate, applies overnight and holiday premiums automatically, adds mileage and reimbursed errands, and sends a clean itemized invoice with a payment link every two weeks.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the independent caregiver's real workflow — visit logging, premium rates, mileage and reimbursements, and a recurring itemized invoice to a private-pay family — not on agency scheduling, EVV compliance, or Medicaid claim submission.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | Independent caregivers: visit logs, premium rates, mileage, recurring family invoicing, tax-ready records |
| Wave | Free / $16/mo | Free invoicing with basic bookkeeping |
| Invoice2go | $9.99/mo+ | Simple mobile invoices |
| HoneyBook | $29/mo+ | Contract-and-proposal flows for service businesses |
| WellSky Personal Care | Custom / agency pricing | Home care agencies managing staff, EVV, and payer claims |
The person paying you wasn’t in the room
That’s the defining fact of private-pay care work. An adult child three states away is approving a number for hours they never saw, so the invoice has to do the explaining a conversation otherwise would.
A visit log does that. A total does not.
1. ShowTheReceipts — $15/mo
Visits logged as they happen, overnight and holiday premiums applied automatically, mileage and reimbursements attached, invoice sent on a fixed schedule with a payment link.
2. Wave — Free / $16/mo
Free invoicing with light bookkeeping; the visit log is on you.
3. Invoice2go — $9.99/mo+
Simple mobile invoices, no recurring visit tracking.
4. HoneyBook — $29/mo+
Contracts and proposals for service businesses, priced for that whole workflow.
5. WellSky Personal Care — agency pricing
Built for agencies with staff, compliance requirements, and insurance payers.
The premiums that get forgotten
- Overnight — awake versus asleep, priced differently
- Holiday — named holidays listed in the rate agreement
- Last-minute coverage — a stated surcharge
- Live-in day rate — its own number, not hourly × 24
Every one of these is money already earned that just never made it onto an invoice.
Keep the records past the last shift
Families come back months later for tax deductions and long-term care claims. Invoices and visit logs that are still there when they ask are the reason a caregiver gets referred to the next family on the street.
Frequently asked questions
Do I need agency software as a solo caregiver?
No. Agency systems exist for staff scheduling, electronic visit verification, and insurance claim submission — three problems a private-pay caregiver doesn't have. What you actually need is a visit log that turns into an invoice.
How do I handle overnight and holiday rates?
Set them as saved rates and apply them per visit rather than doing mental math on a Sunday night. Premiums that get forgotten are the most common way independent caregivers quietly underbill by hundreds a month.
How do I get a family to pay on time?
A fixed invoice day every two weeks, an itemized visit log they can follow, and a payment link they can tap. Most late payment in private-pay care isn't reluctance — it's an invoice that arrived at an unpredictable time in a format nobody could act on.
What if two family members split the bill?
Send one invoice to the responsible party and keep the visit log as the shared record. Splitting an invoice across payers is how a balance ends up half-paid with both parties certain the other handled it.