Why band pricing by weight?

Because weight determines crew size, equipment, and risk in steps rather than continuously. A 500-pound safe is a stair-crawler job; a 1,500-pound one may need a gantry and four people. Bands make quoting fast and keep you from pricing a heavy safe like a light one.

What is the floor-loading disclaimer?

A written note that concentrated safe weight can exceed a floor's design load, particularly on upper floors and older structures, and that assessing structural capacity is the owner's responsibility. It's a one-line protection against a genuinely serious outcome.

Should anchoring be a separate line?

Yes. Bolting a safe to a slab or floor joists is a distinct service with its own risk — hitting a radiant heat line or a post-tension cable in a slab is a very expensive mistake. Price it, and locate before drilling.

Safe and Gun Safe Moving Invoice Template (Free)

What belongs on the invoice

Business name, license, insurance, contact info
Customer name and phone
Safe — make, model, weight class, dimensions
Pickup and delivery — with stairs, turns, carry distance
Base rate by weight band and surcharges
Floor protection used
Anchoring at destination
Old safe removal or disposal
Floor-loading disclaimer

The template

[Your Business Name] · License #____ · Insured
[Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer Name]        Phone: __________

SAFE: [make / model]
Weight: ______ lbs   Size: __ x __ x __

PICKUP: _______________________________________
   Stairs: ___ flights  Turns: ___  Carry: ___ ft
DELIVERY: _____________________________________
   Stairs: ___ flights  Turns: ___  Carry: ___ ft
   Destination floor: [slab / 1st / 2nd / basement]

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Base move — [weight band]                $______
Stairs — ___ flights @ $___              $______
Tight access / turns                     $______
Long carry — ___ ft over base            $______
Stair-crawler / gantry equipment         $______
Additional crew — ___ @ $___             $______
Floor + doorway protection               $______
Anchoring to [slab / floor] x___ bolts   $______
Locate scan before drilling              $______
Old safe removal + disposal              $______
Combination reset / locksmith referral   $______
Mileage — ___ mi @ $___                  $______
--------------------------------------------------
Subtotal                                 $______
Tax (if applicable)                      $______
Deposit received                        -$______
Total Due                                $______

FLOOR LOADING: Concentrated safe weight may exceed
design load on upper floors and in older structures.
Assessment of structural capacity is the property
owner's responsibility. Placement performed at the
owner's direction.

Condition at pickup: __________________________
Condition at delivery: ________________________
Customer signature: ___________________________

Print the floor-loading disclaimer every time

A 1,200-pound safe on the second floor of a hundred-year-old house is a structural question, and honestly, you’re not the person qualified to answer it.

One paragraph, on every invoice, stating that placement is at the owner’s direction. It costs nothing to include, and it matters enormously on the rare occasion it actually matters.

Scan before you drill

Anchoring means drilling into a slab or a floor, and radiant heat lines, post-tension cables, and plumbing could be in there somewhere. A locate scan is a small line item that saves you from a very large mistake.

Skip the copy-paste next time

Software that saves your weight-band rates, stair surcharges, and anchoring lines builds this at delivery, with the condition record and signature already captured.