Septic Pumping and Service Invoicing App (2026)
Septic work is a three-to-five year pumping cycle per property, plus emergency backups and real-estate inspections on someone else's closing date. ShowTheReceipts ($15/mo) records each property's tank size, access, and last pump date, schedules the next cycle automatically, and invoices from the truck — including the inspection report a closing file needs.
How we picked
Entry-plan prices as published in 2026, taken from each vendor's own pricing page or a recent third-party summary. Judged on the one-truck operator's real workflow — per-property pumping cycles, emergency call billing, inspection documentation, and on-site invoicing — not on fleet GPS telematics, disposal manifest management, or portable sanitation inventory.
| Software | Starting price | Best for |
|---|---|---|
| ShowTheReceipts That's us | $15/mo | One-truck operators: per-property cycle records, emergency rates, inspection billing, on-site payment |
| Invoice2go | $9.99/mo+ | Basic mobile invoicing |
| Kickserv Flex | $19/mo | Budget scheduling with invoicing |
| ServiceCore | $129/mo+ | Septic and portable sanitation fleets with disposal tracking |
| Jobber | $29/mo (Core) | Companies running several trucks on routes |
The cycle is the customer
A homeowner needs you every three to five years and won’t remember when. The operator who tracks the cycle and sends the reminder basically owns that property — everyone else is bidding against a search result on the day the tank backs up.
1. ShowTheReceipts — $15/mo
Tank size, access notes, and last pump date recorded per property; next service scheduled; inspection reports and invoices sent from the truck.
2. Invoice2go — $9.99/mo+
Basic mobile invoicing with no property records.
3. Kickserv Flex — $19/mo
Budget scheduling with invoicing attached.
4. ServiceCore — $129/mo+
Built for septic and portable sanitation fleets with disposal tracking.
5. Jobber — $29/mo (Core)
Route scheduling for a company with several trucks.
The lines a septic invoice needs
- Pumping — by tank size in gallons
- Locating and digging the lid, when required
- Riser installation — the upsell that prevents next time’s digging
- Excessive solids or grease — a real surcharge
- Filter cleaning or replacement
- Baffle and tank inspection — with findings noted
- Disposal — at cost, where fees are significant
- Emergency / after-hours — at a stated rate
Sell the riser while the hole is open
You just spent forty minutes digging to find a lid you’ll have to find again in four years. A riser installed today makes it a five-minute job next time — better for the customer, and it turns your next visit on that property into the most profitable one on the route.
Write the findings down
Cracked baffle, failing drain field, roots in the line — note it on the invoice with a recommendation, and that’s next year’s work already lined up, plus your record that you flagged it. That matters a lot when a system fails and someone starts asking when it was last inspected.
Frequently asked questions
How should septic pumping be priced?
By tank size with surcharges for access difficulty, excessive solids, and digging to find a buried lid — plus disposal at cost where it's significant. A flat price per tank means the 1,500-gallon tank forty yards from the driveway subsidizes nothing and costs you an hour.
How do I keep the pumping cycle from being forgotten?
Record the last pump date and tank size against the property and schedule the next one at three to five years automatically. Homeowners never remember, and the operator who reminds them is the one who gets the call — that reminder is the entire retention model in this trade.
How should I bill a real estate inspection?
As its own service with a written report, priced separately from pumping, invoiced immediately. It sits on a closing deadline, so payment is genuinely urgent to the customer — which is the one moment in septic work where you have real leverage.
Should I charge extra to locate and dig up the lid?
Yes, as its own line quoted before you start digging. A buried, unlocated lid can be forty minutes with a probe and a shovel, and it's the most common way a routine pump becomes an unpaid hour.