Towing & roadside

Towing Invoice Template (Free)

By ShowTheReceipts · Updated

Short answer

A towing invoice needs the hookup or base fee, the per-mile rate with total miles, and any storage, winch-out, or after-hours fees itemized — plus the vehicle info, date, and payment terms. Copy the template below, or use invoicing software that builds it on-site and takes payment before the release.

What belongs on the invoice

  • Business name and contact info
  • Customer / vehicle (year/make/model/plate)
  • Date, pickup and drop-off locations
  • Line items — hookup fee, mileage, storage, winch-out/after-hours
  • Subtotal, any tax, and total due
  • Payment terms — due on receipt
  • Payment method(s) accepted

The template

[Your Business Name]
[Address] · [Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer / Vehicle]
From: [pickup]   To: [drop-off]

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Hookup / base fee                        $______
Mileage — [miles @ rate]                 $______
Winch-out / recovery (if applicable)     $______
Storage — [days @ rate]                  $______
--------------------------------------------------
Subtotal                                 $______
Tax (if applicable)                      $______
Total Due                                $______

Payment due on receipt. Accepted: [cash / card / Venmo / etc.]
Thank you for your business!

Why itemizing protects you

Towing charges get disputed more than most trades — so the itemized invoice is your defense. Hookup, miles, and storage each shown separately means there’s a clear, dated record behind every dollar if a customer, insurer, or club questions it.

Skipping the copy-paste

A blank template works, but it’s one more thing to fill in roadside. Invoicing software with your rates saved builds this invoice in one tap, with a payment link so you’re paid before the release.

Frequently asked questions

Should the hookup fee and mileage be separate?

Yes. The hookup is a flat base and the mileage scales with distance — separating them makes the total transparent and matches how most towing rates are quoted and regulated.

Do storage fees go on the same invoice?

Yes, as their own dated line. Storage accrues per day, so itemizing it shows exactly how the number was reached and keeps you covered if it's ever disputed.

Should I note the vehicle and locations?

Yes — vehicle info plus pickup and drop-off locations tie the charge to the specific job, which matters for insurance, police, or motor-club billing.

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