Upholstery Invoice Template (Free)

What belongs on the invoice

• Business name and contact info
• Customer name, phone, delivery address
• Piece description — type, era, condition noted
• Labor — per piece
• Fabric — yardage used, at cost, pattern and repeat noted
• Materials — foam, padding, webbing, springs
• As-found repairs, with approval date
• Pickup and delivery, both directions
• Deposit applied, balance due

The template

[Your Business Name]
[Phone] · [Email]

Invoice #____        Date: __________
Bill To: [Customer Name]        Phone: __________
Delivery Address: _____________________________
Piece(s): _____________________________________

--------------------------------------------------
Description                              Amount
--------------------------------------------------
Upholstery labor — [piece type]          $______
Fabric — ___ yds @ $___ (pattern: _____) $______
Foam / padding replacement               $______
Webbing / springs                        $______
Frame repair (as found, approved __/__)  $______
Refinishing / stain / finish             $______
Pickup                                   $______
Delivery                                 $______
Storage — ___ days @ $___ after __/__    $______
--------------------------------------------------
Subtotal                                 $______
Tax (if applicable)                      $______
Deposit received (non-refundable)       -$______
Balance Due at Delivery                  $______

Photograph the piece at intake

Every “it didn’t have that scratch before” conversation gets settled by a photo taken the day it arrived. Attach them to the job, note the condition on the invoice, and the question stops being a question.

Print the storage terms on the first invoice

A finished piece nobody collects is your floor space, indefinitely. Storage terms stated at intake and repeated on the invoice get pieces picked up — and make the fee collectable on the ones that aren’t.

Skipping the copy-paste

Software with your per-piece labor rates and materials lines saved takes the deposit at approval and turns the same job record into this invoice at delivery.