Valet Parking Service Invoice Template
A valet invoice should list attendant hours by role with the shift minimum applied, supervisor and cashier lines, equipment charges for podiums, signage, cones, and key boxes, and any offsite lot rental or shuttle costs. Event clients prepay or pay a deposit; restaurant and hotel accounts bill monthly. ShowTheReceipts saves those rates so an event bills the night it happens.
Header block
- Business name, license and insurance references (garage keepers, liability), phone
- Client — venue, planner, restaurant, or host
- Event date, location, and service window
- Estimated vehicle count where relevant
- Invoice number and terms
Labor lines
- Valet attendants — count × hours × rate, minimum applied
- Supervisor / lead attendant
- Cashier or ticket booth staff
- Setup and teardown — included in window or billed separately
- Overtime — event runs long, at contracted rate
- Holiday or late-night premium
Equipment and site lines
| Item | Basis |
|---|---|
| Podium, signage, cones | Flat per event |
| Key box and ticket stock | Flat |
| Offsite lot rental | Pass-through or negotiated |
| Shuttle vehicle and driver | Hourly |
| Traffic control / flagging | Hourly per person |
Billing arrangement
Events — deposit at booking, balance due on completion. Recurring accounts — monthly, against the scheduled shifts, with a guaranteed minimum where agreed.
The event ends and the urgency to pay ends with it. Take the deposit at booking.
What not to do
- Don’t bill attendant hours without the shift minimum applied
- Don’t absorb setup and teardown outside the billed window
- Don’t run an event for a new client with no deposit
- Don’t make a planner ask twice for your certificate of insurance
Frequently asked questions
How should attendant hours be billed?
Per attendant, at the role's bill rate, with a four-hour minimum and setup/teardown included in the billed window. Attendants are paid from arrival, and the invoice window should match the window you're paying for.
Should equipment be a separate line?
Yes — podium, signage, cones, key boxes, and ticket stock are real costs that travel to every event. A stated equipment fee is far easier to hold than an inflated hourly rate.
How do recurring restaurant accounts differ from events?
Recurring accounts bill monthly against a schedule, sometimes with a revenue-share or guaranteed-minimum arrangement. Events should prepay or leave a deposit, because the event ends and so does the urgency to pay.
What insurance details belong on the invoice?
Reference your garage keepers and liability coverage and note that a certificate is available or attached. Venues and planners ask for it constantly, and volunteering it removes a step that otherwise delays your first payment.